Secretary 2

State-of-West-Virgini; West Virginia; On-site; USD 32,000 - 54,000; Full time

Job summary

The State of West Virginia seeks an experienced Office Assistant 3 to provide clerical and administrative relief under general supervision. The role includes signing routine memos, attending meetings in the supervisor’s absence, and dictating or processing documents according to supervisor preference.

Key duties include transcribing minutes for various committees, drafting executive correspondence, and preparing funding documents while reviewing project applications for completeness.

Qualifications

• Five years of full-time clerical experience at the Office Assistant 3 level.
• Typing, screening and routing telephone calls and correspondence, and composing routine correspondence.
• Drafting or reviewing funding agreements, funding sheets, letters and agendas.
• Transcribing meeting minutes and preparing routine documents for executive staff.
• Substitution via college hours or related training may be allowed.

Responsibilities

• Take and transcribe monthly Technical Review and Funding Committees and Council meeting minutes.
• Draft/type various correspondence for the Executive Director.
• Draft/review funding agreements, funding sheets, letters, and agendas.
• Review preliminary utility project applications for completeness and required documents.

Skills

Clerical work

Typing

Telephone handling

Independent judgement

Meeting minutes

Education

High school diploma

Tools

Word processor

Job description

Position number: 0316P00008

Posting Number: WDA2019

County: Kanawha

Under general supervision, at the full-performance level, provides clerical and administrative relief, exercising discretion and independent judgement. May sign supervisor’s name to routine memorandums, correspondence, and forms. Attends meeting in the supervisor’s absence or on the supervisor’s behalf. Necessity for dictation, familiarity with word processor and other special requirements vary depending upon supervisor’s preference.

Take and transcribe monthly Technical Review and Funding Committees and Council meeting minutes; draft/type various correspondence for the Executive Director; draft/review funding agreements, funding sheets, letters, and agendas; review preliminary utility project applications submitted for completeness and required documents.

Training

Graduation from a standard high school or the equivalent.

Experience

Five years of full-time or equivalent part-time paid experience performing clerical duties at the Office Assistant 3 level, encompassing a wide range of office practices, which must have in included typing, screening and routing telephone calls and correspondence, and composing routine correspondence.

Substitution

College hours or related business school or vocational training may be substituted through an established formula for up to two years of the required experience.

PG: 9 $31,533 - $53,916

Market Rate: $48,122

PSC salary exemption per West Virginia Code §24-1-1