Assistant to the Cabinet Secretary

WV Departments of Health, Health Facilities, and Human Services; Charleston (WV); On-site; USD 65,000 - 90,000; Full time

Job summary

A state government department seeks an Assistant to the Cabinet Secretary to provide high-level administrative support. This full-time role requires a Bachelor's degree and experience in executive support. Responsibilities include managing communications, coordinating briefings, and supporting interagency communication. Ideal candidates should possess excellent organizational, communication, and time-management skills. Join us to contribute to statewide public health initiatives impacting communities across West Virginia.

Qualifications

• Exceptional organizational, communication, and time-management skills.
• Ability to manage competing priorities in a fast-paced, executive-level environment.
• High degree of professionalism and attention to detail.

Responsibilities

• Provide executive-level administrative support to the Cabinet Secretary.
• Serve as a primary point of contact for communications.
• Coordinate preparation of briefings and reports.
• Track priorities, deadlines, and action items with timely follow-up.
• Support interagency coordination with other cabinet agencies, Governor’s Office, legislators, and partners.
• Maintain confidentiality of sensitive information according to policies.

Skills

Organizational skills

Communication skills

Time-management skills

Attention to detail

Proficiency with Microsoft Office

Ability to work collaboratively

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Google Workspace

Job description

Position Summary

The Assistant to the Cabinet Secretary provides high-level administrative, operational, and strategic support to the Cabinet Secretary of the West Virginia Department of Health. This at‑will position serves as a trusted liaison between the Cabinet Secretary’s Office, department leadership, the Governor’s Office, external stakeholders, and state partners, ensuring efficient operations and effective communication in support of the Department’s public health mission.

Key Responsibilities

• Provide executive‑level administrative support to the Cabinet Secretary, including calendar management, correspondence, scheduling, and coordination of meetings and events.
• Serve as a primary point of contact for internal and external communications, exercising sound judgment and discretion.
• Coordinate preparation of briefings, reports, presentations, and background materials for executive meetings, legislative sessions, and public appearances.
• Track priorities, deadlines, and action items to ensure timely completion and follow‑up.
• Support interagency coordination and communication with other cabinet agencies, the Governor’s Office, legislators, and community partners.
• Maintain strict confidentiality of sensitive and confidential information in accordance with state policies and procedures.
• Perform other duties as assigned to support the effective operation of the Cabinet Secretary’s Office.

Knowledge, Skills, and Abilities

• Exceptional organizational, communication, and time‑management skills.
• Ability to manage competing priorities in a fast‑paced, executive‑level environment.
• High degree of professionalism, discretion, and attention to detail.
• Proficiency with standard office software (e.g., Microsoft Office, Google Workspace).
• Ability to work independently and collaboratively across diverse teams and stakeholders.

Minimum Qualifications

• Bachelor’s degree in business administration, public administration, health administration, or a related field or equivalent relevant experience.
• Experience providing executive or senior‑level administrative support, preferably within state government, healthcare, or a public‑sector environment.

Preferred Qualifications

• Experience working in West Virginia state government or in a cabinet‑level office.
• Familiarity with legislative processes, policy development, or executive operations.
• Strong written and verbal communication skills.

At‑Will Employment Statement

This position is an at‑will appointment and serves at the pleasure of the Cabinet Secretary. Employment may be terminated at any time, with or without cause or notice, in accordance with applicable state and federal law.

Why Join the WV Department of Health

This role provides a unique opportunity to directly support cabinet‑level leadership and contribute to statewide public health initiatives impacting communities across West Virginia. The Assistant to the Cabinet Secretary plays a critical role in ensuring effective executive operations and strategic coordination in alignment with the Department’s mission.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Other

Industries: Government Administration