Executive Secretary

Genius Agency AI; United States; Remote; USD 52,000 - 78,000; Full time

Benefits offered by this job

100% remote

Non-toxic environment

Growth potential

Job summary

Global Pacific Support is seeking an Executive Secretary to provide administrative and executive support, manage schedules, prepare communications, and ensure smooth day-to-day operations.

The role requires excellent communication, high attention to detail, multitasking ability, and a proactive approach to responsibilities. This position offers full-time, remote work from home in the United States.

Qualifications

• 1-3 years of administrative support experience.
• Strong written and verbal communication skills.
• Ability to manage calendars and coordinate meetings.

Responsibilities

• Answer and manage calls and emails for executives.
• Organize information to support executive decisions and daily ops.
• Maintain calendars, schedule appointments, and coordinate meetings.

Skills

Administrative support

Calendar management

Clear communication

Multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Office

Scheduling software

Job description

Global Pacific Support is seeking a reliable and highly organized Executive Secretary to join our team. In this key role, you will provide administrative and executive support, manage schedules, prepare communications, and ensure smooth day-to-day operations. The ideal candidate will have excellent communication skills, strong attention to detail, the ability to multitask effectively, and a proactive approach to handling responsibilities.

Requirements

• Answer and manage incoming calls and emails on behalf of the executives.
• Gather and organize necessary information to support executive decisions and daily operations.
• Use office and scheduling software to maintain calendars, set appointments, and coordinate meetings.
• Arrange and coordinate meetings, ensuring all materials and logistics are prepared in advance.
• Provide updates and reminders to executives regarding schedules, deadlines, and follow-ups.
• Maintain accurate and organized records, files, and documentation.
• Work collaboratively with various departments to support executive needs and ensure smooth workflow.
• Maintain a professional and composed demeanor while handling multiple tasks and high-volume communications.

Benefits

• 100% remote job working in the comforts of your home
• Non-toxic environment
• Growth potential