Executive Assistant

W3Global; North Haven (CT); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Restaurant d'entreprise

Indemnités de stage/alternance

Job summary

W3Global is seeking an organized, proactive Executive Assistant to provide high-level support to senior leadership and keep day-to-day operations running smoothly.

Responsibilities include calendar management, travel planning, preparing materials, coordinating internal and external communications, and handling confidential information with discretion.

Qualifications

• 3+ years of Executive Assistant or senior administrative experience.
• Strong organizational skills and ability to manage multiple priorities.
• Advanced proficiency with MS Office or Google Workspace.
• Excellent written and verbal communication; handling confidential matters.
• Collaborative, dependable, and fast-paced environment experience.
• Must meet background-screening and pre-employment requirements.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Coordinate cross-functional communication among leaders and teams.
• Arrange travel, itineraries, and expense reports.
• Prepare reports, notes, contracts, and confidential records.
• Track deadlines and improve administrative workflows.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Privacy & discretion

Collaboration

Background check

Tools

Microsoft Office

Google Workspace

Job description

Our Client is hiring an organized, proactive Executive Assistant to provide high-level support to senior leadership and help keep day-to-day operations running efficiently. This individual will serve as a key administrative partner, managing priorities, communication, logistics, and sensitive business information with discretion.

Key Responsibilities

• Manage executive calendars, coordinate meetings, prepare agendas and materials, and ensure leadership is prepared for daily priorities.
• Coordinate communication among executives, internal teams, project personnel, vendors, and external contacts.
• Arrange travel, manage itineraries, process expense reports, and support meeting and event logistics.
• Prepare, organize, and maintain reports, meeting notes, contracts, correspondence, and confidential records.
• Track deadlines, follow up on action items, and help improve administrative processes and workflow efficiency.

Qualifications

• 3+ years of Executive Assistant, senior administrative, or comparable support experience, preferably supporting executive-level leadership.
• Strong organizational skills, exceptional attention to detail, and the ability to manage multiple competing priorities.
• Advanced proficiency with Microsoft Office or Google Workspace, including calendars, documents, spreadsheets, and presentation tools.
• Polished written and verbal communication skills with the ability to handle confidential matters professionally.
• Collaborative, dependable, and comfortable working in a fast-paced, operations-focused environment.
• Must be able to meet applicable background-screening and pre-employment requirements.