Executive Assistant

ROYAL COURIER INC; Elmhurst (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

ROYAL COURIER INC in Elmhurst, Illinois is seeking an Executive Assistant to provide high-level administrative support for an Executive. You will manage schedules, coordinate travel, and assist with large-scale events.

The ideal candidate has previous experience as an executive assistant, excellent communication skills, and the ability to maintain confidentiality. This position also requires occasional travel.

Qualifications

• Previous experience as an executive secretary, administrative assistant, or executive assistant.
• Excellent social, speaking, and writing skills.
• Ability to work well with all levels of internal management and staff.

Responsibilities

• Arrange and maintain the executive schedule.
• Manage and schedule programs and projects.
• Coordinate complex domestic and international travel arrangements.

Skills

Excellent social skills

Project coordination

Confidentiality maintenance

Computer skills (Word, Excel, PowerPoint)

Travel planning

Job description

We are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.

Responsibilities

• Arrange and maintain the executive schedule
• Independently manage and schedule, programs and projects
• Arrange and schedule meetings as appropriate and prepares meeting minutes
• Maintains confidential reports and records as required
• Opens, sorts, processes, and distributes incoming correspondence, check requests, and invoices as appropriate
• Accepts and screens incoming phone calls for the executive as appropriate
• Manages logistics of large-scale meetings and events, including invitation lists, RSVPs, seating charts, and caterers
• Assist in executing large-scale events, including marketing materials, promotional items, communications, and coordination with event sites
• Attend and record conference call meeting minutes; prepare minutes for executive meetings
• Directs and assigns work to other offices' clerical personnel; serves as a resource regarding applicable rules, regulations, and policies and procedures; serves as a backup for other departments' clerical positions
• Coordinate complex domestic and international travel arrangements
• Prepare confidential correspondence, including letters, agendas, spreadsheets, and forms
• Prepare office and conference room for meetings
• Prepare and organize presentations
• Order supplies and maintain inventory
• Occasional travel will be required
• Assist in interviewing and hiring personnel

Qualifications

• Previous experience as an executive secretary, administrative assistant, executive assistant, or in other related fields.
• Excellent social, speaking, and writing skills
• Project coordination experience and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Ability to be discreet and maintain confidentiality
• Computer skills including, Microsoft Word, Excel, and Powerpoint
• Google/Google Sheets
• Travel planning and arrangements
• Ability to travel on short-term assignments; must have TSA pre-check