Executive Scheduler & VP Liaison

SGS Consulting; Sacramento (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

SGS Consulting is seeking an experienced Executive Assistant to support senior leaders in Sacramento. You will manage complex calendars, coordinate meetings across time zones, and handle travel arrangements for the VP, balancing competing priorities with efficiency.

The role requires strong interpersonal skills, proficiency in MS Office and Canva, and the ability to handle confidential information with discretion. Some travel may be required.

Qualifications

• Bachelor’s degree required.
• 2+ years administrative experience supporting executives.
• Strong multitasking and deadline management.
• Excellent communication and interpersonal skills.
• Familiarity with travel arrangements and expense reporting.

Responsibilities

• Manage schedules and calendars across multiple time zones.
• Respond to external partners by phone and email.
• Coordinate weekly direct report meetings and recurring meetings.
• Arrange travel including air, hotel and ground transportation for VP.
• Process purchase orders, invoices and assist with budget details.
• Submit and manage VP expenses.
• Interact with C-suite executive assistants and teams.
• Provide backup coverage when the department coordinator is out.

Skills

Administrative experience

MS Office suite

Vendor research

Venue research

Event registration

Travel planning

Budget & expenses

Education

Bachelor’s degree

Tools

MS Office (Outlook/Word/Excel/PowerPoint)

Canva

Job description

SGS Consulting is seeking an experienced Executive Assistant to support senior leaders in Sacramento. You will manage complex calendars, coordinate meetings across time zones, and handle travel arrangements for the VP, balancing competing priorities with efficiency.

The role requires strong interpersonal skills, proficiency in MS Office and Canva, and the ability to handle confidential information with discretion. Some travel may be required.