Executive Assistant to Leadership – Global Scheduling

Talentify; Palo Alto (CA); On-site; USD 86,000 - 130,000; Full time

Job summary

SE Ventures seeks an Executive Assistant to provide high-quality administrative support to senior leaders and ensure smooth daily operations at the Menlo Park office. The role blends calendar and travel management with office coordination, requiring discretion and proactive, team-oriented collaboration.

The successful candidate will partner with the Head of Office Operations, support meetings across time zones, and help maintain a professional, welcoming workplace for executives, founders, and

Qualifications

• Bachelor's degree or 5+ years of executive assistant experience.
• Experience in venture capital or professional services preferred.
• Ability to manage executive calendars, travel, meetings, and expenses.
• Excellent verbal and written communication.
• Proficiency with Outlook and calendar management for senior executives.
• Microsoft Office proficiency.
• Experience with Coupa and Concur is preferred.
• Strong organizational skills with multiple priorities.
• Discretion and ability to handle confidential matters.

Responsibilities

• Manage calendars, travel, itineraries, and expenses for designated executives.
• Coordinate meetings across multiple time zones.
• Facilitate communication between executives, teams, and external partners.
• Prepare meeting materials and track follow-ups.
• Provide backup administrative coverage during absences.
• Greet visitors and maintain a welcoming office environment.
• Handle office supplies, catering, and event logistics.

Skills

Calendar management

Travel coordination

Excellent communication

Outlook

Microsoft Office

Vendor coordination

Discretion and confidentiality

Education

Bachelor's degree or 5+ years EA

Tools

Microsoft Teams

Coupa

Concur

Job description

SE Ventures seeks an Executive Assistant to provide high-quality administrative support to senior leaders and ensure smooth daily operations at the Menlo Park office. The role blends calendar and travel management with office coordination, requiring discretion and proactive, team-oriented collaboration.

The successful candidate will partner with the Head of Office Operations, support meetings across time zones, and help maintain a professional, welcoming workplace for executives, founders, and