R&D Operations Admin & AI Productivity Lead

SGS Consulting; Sacramento (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

SGS Consulting is seeking an experienced executive assistant to provide confidential, high-level support to chapter leads and senior leaders in Sacramento. The role encompasses calendar, travel planning, and cross-functional coordination to maintain smooth operations.

You will leverage AI tools to optimize workflows, draft strategic documents, and manage sensitive information with discretion, enabling leadership to focus on critical priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent with 5+ years senior executive admin experience.
• Proficiency in Google Workspace and/or Microsoft 365.
• Experience with generative AI platforms and prompting techniques.
• Excellent organizational and communication skills.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide high-level administrative support to CSI Chapter Leads and executives.
• Plan and coordinate domestic and international travel.
• Manage calendars, priorities and daily operations.
• Assist with budget prep, PO creation and invoice reconciliation.
• Draft, edit and format memos, presentations and reports with data synthesis.
• Evaluate and streamline workflows using AI to reduce friction.
• Lead admin systems, processes, platforms and training compliance.
• Collaborate across departments and share best practices.
• Exercise strong confidentiality and professional judgment.

Skills

Calendar management

Travel coordination

Executive support

Document drafting

Data synthesis

Process optimization

Communication

Confidential handling

Education

Bachelor’s degree

5+ years executive admin

Tools

Google Workspace

Microsoft 365

ChatGPT

Gemini

AI prompting

Job description

SGS Consulting is seeking an experienced executive assistant to provide confidential, high-level support to chapter leads and senior leaders in Sacramento. The role encompasses calendar, travel planning, and cross-functional coordination to maintain smooth operations.

You will leverage AI tools to optimize workflows, draft strategic documents, and manage sensitive information with discretion, enabling leadership to focus on critical priorities in a fast-paced environment.