Executive Admin & Project Coordination Specialist

SGS Consulting; Sacramento (CA); On-site; USD 48,000 - 64,000; Full time

Job summary

SGS Consulting in Sacramento, CA is seeking an organized Administrative Assistant to support leadership with calendars, scheduling, and project logistics across multiple teams. You will coordinate meetings, stakeholder communications, maintain tracking systems, and assist Directors and Senior Managers with daily operations, ensuring smooth project execution and compliance with procedures.

The role requires a high school diploma (Bachelor’s degree preferred) and strong MS Office skills, with the

Qualifications

• High school diploma — Required.
• Bachelor’s degree — Preferred.
• Experience in administrative support and calendar management.
• Strong organizational and time management skills; ability to document and track projects.

Responsibilities

• Manage complex calendars, scheduling, and project logistics across leadership teams.
• Coordinate meetings, tours, stakeholder engagement activities, and communications.
• Maintain organized tracking systems and project documentation.
• Support Director and Sr. Managers with administrative responsibilities.
• Prioritize and manage requests while aligning activities with project execution and safety requirements.
• Ensure consistent communication flow across project stakeholders and teams.
• Provide visibility into project activities to support effective decision-making.
• Follow defined approval processes and operational procedures.
• Support onsite coordination and daily administrative operations.

Skills

Administrative Support

Calendar Management and Scheduling

Project Coordination

Stakeholder Communication

Organizational and Time Management

Communication and Coordination

Multi-tasking and Prioritization

Education

High school diploma — Required

Bachelor’s degree — Preferred

Tools

Microsoft Office Suite

Job description

SGS Consulting in Sacramento, CA is seeking an organized Administrative Assistant to support leadership with calendars, scheduling, and project logistics across multiple teams. You will coordinate meetings, stakeholder communications, maintain tracking systems, and assist Directors and Senior Managers with daily operations, ensuring smooth project execution and compliance with procedures.

The role requires a high school diploma (Bachelor’s degree preferred) and strong MS Office skills, with the