Executive Personal Assistant: Global Travel & Logistics

Higgsfield AI; San Francisco (CA); On-site; USD 110,000 - 175,000; Full time

Benefits offered by this job

Equity in company stock option program

Medical, dental, and vision insurance

401(k) retirement plan with company匹配

Competitive compensation package

Job summary

Higgsfield AI is seeking an Executive Personal Assistant to support the CEO with high-touch travel, personal logistics, and day-to-day administrative needs. The role requires handling visas, flights, hotels, and last-minute changes, with significant travel and availability.

You will work with the Chief of Staff and Office of the CEO to ensure seamless execution of requests. Based in San Francisco, you will manage complex international itineraries, caregiver arrangements, and expense

Qualifications

• 5+ years of experience providing executive, principal, family office, or high‑touch support.
• Fluent Russian and English.
• Willingness and ability to travel extensively, including international trips.

Responsibilities

• Provide hands-on day-to-day travel, personal, logistical, and administrative support to the CEO.
• Personally manage complex domestic and international travel, including visas, flights, hotels, and multi-city itineraries.
• Plan ahead for each destination, including routes, meetings, restaurants, and transportation.
• Travel with the CEO and ensure trips run smoothly, including check-ins, meals, luggage, and changes.

Skills

Fluent Russian

Fluent English

Executive support

Travel management

Discretion

Job description

Higgsfield AI is seeking an Executive Personal Assistant to support the CEO with high-touch travel, personal logistics, and day-to-day administrative needs. The role requires handling visas, flights, hotels, and last-minute changes, with significant travel and availability.

You will work with the Chief of Staff and Office of the CEO to ensure seamless execution of requests. Based in San Francisco, you will manage complex international itineraries, caregiver arrangements, and expense