Executive/Personal Assistant

Beacon Hill Staffing Group; West Palm Beach (FL); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical benefits

401(k)

PTO 19 days + 8 holidays

Job summary

Beacon Hill Staffing Group is seeking an experienced Executive/Personal Assistant to support the CEO from a small West Palm Beach office. The role collaborates with the CEO's NY-based Executive Assistant and requires discretion, organization, and high-level service for a high-net-worth environment.

The position expects flexibility beyond standard hours, managing personal, household, and office priorities while ensuring operational excellence in a boutique setting.

Qualifications

• 5+ years of Executive Assistant or Personal Assistant experience supporting a senior executive, principal, or high-net-worth individual.

Responsibilities

• Provide comprehensive personal and executive support to the CEO, coordinating with the NY-based Executive Assistant on scheduling and priorities.
• Manage household operations including vendors, maintenance, staff schedules, invoices, and records.
• Coordinate personal travel, private aviation, social engagements, RSVPs, family scheduling, and other personal logistics.
• Manage bills, vendor accounts, credit card reconciliation, invoices, reimbursements, and related records.
• Oversee Florida office day-to-day operations including supplies, service contracts, and budgets.

Skills

Executive support

Discretion

Organization

Communication

AI tools usage

Tools

Microsoft Outlook

Microsoft Office

Apple products

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking an experienced Executive/Personal Assistant to support the CEO while managing personal, household, and office-related priorities from a small West Palm Beach, Florida office. This role will work closely with the CEO's long-tenured Executive Assistant in New York and is ideal for someone who values collaboration, discretion, and exceptional service. The ideal candidate is proactive, highly organized, and comfortable supporting high-net-worth individuals while managing household operations, personal logistics, and executive needs with sound judgment.

Hours are generally 8:30am-5:00pm, but this is a c-level support role requiring flexibility and responsiveness outside standard business hours as needs arise.

Key Responsibilities:

• Provide comprehensive personal and executive support to the CEO, coordinating closely with the CEO's New York-based Executive Assistant on scheduling, communications, priorities, and ongoing projects
• Manage household operations, including vendors, maintenance, repairs, household staff schedules, service providers, invoices, purchases, and detailed records
• Coordinate personal travel, private aviation, social engagements, RSVPs, family scheduling, and other personal logistics
• Manage bills, vendor accounts, credit card reconciliation, invoices, reimbursements, and related financial and administrative records
• Oversee day-to-day operations of the Florida office, including supplies, catering, technology support, service contracts, budgets, and office readiness
• Serve as a trusted point of contact for high-net-worth individuals, investors, business associates, family members, and personal contacts with discretion and professionalism

Qualifications:

• 5+ years of Executive Assistant or Personal Assistant experience supporting a senior executive, principal, or high-net-worth individual
• Experience managing personal, household, financial, and executive matters with exceptional discretion and confidentiality
• Strong organizational skills, attention to detail, and ability to independently manage multiple competing priorities
• Excellent interpersonal and communication skills with the maturity and judgment to navigate complex relationships and take direction collaboratively
• Strong Microsoft Office skills, particularly Outlook, with comfort using Apple products; bookkeeping or financial reconciliation experience highly desirable
• Proactive, adaptable, and team-oriented approach; experience leveraging AI tools for organization, research, or administrative efficiency is a plus

Compensation/Benefits:

• Up to $150K base salary plus bonus opportunity
• Medical benefits with two UnitedHealthcare plan options and a modest employee contribution
• Self-contributing 401(k) eligibility beginning the first of the month following 90 days of employment
• 19 days of PTO plus 8 company holidays

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)