Office Coordinator

Beacon Hill Staffing Group; New York (NY); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

Medical coverage

401(k) with company match

Commuter benefits

4 weeks PTO + 18 weeks parental leave

Remote flexibility during Aug & end-of

Job summary

Beacon Hill Staffing Group is seeking a proactive Office Coordinator to serve as the first contact for a busy New York City office within a global investment firm. The role combines front desk duties, workplace operations, hospitality, and facilities coordination, offering a welcoming and efficient office environment.

The position is fully onsite five days per week with hours 8:00am–5:00pm, includes built-in overtime, and provides comprehensive benefits.

Qualifications

• 3+ years of office coordination, reception, workplace operations, hospitality, or related professional experience.
• Bachelor's degree preferred but not required.
• Strong organizational skills with attention to detail and ability to manage multiple priorities.
• Professional and confident communication with strong interpersonal and customer service skills.
• Proactive, dependable, and able to take ownership of office-related responsibilities.

Responsibilities

• Serve as the first point of contact for the office, welcoming employees, clients, visitors, and vendors with an exceptional guest experience.
• Manage front desk operations, conference room scheduling, meeting preparation, and day-to-day workplace coordination.
• Oversee catering, food deliveries, office supplies, and hospitality needs for a seamless experience.
• Coordinate facilities requests and liaise with building management, vendors, and external service providers.
• Partner with the administrative team to maintain an organized, professional office environment.
• Assist with special projects and preparations for an upcoming office relocation.

Skills

Office coordination

Reception

Hospitality

Workplace operations

Customer service

Administrative support

Education

Bachelor's degree preferred

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking a proactive and highly organized Office Coordinator to serve as the first point of contact for a busy New York City office within a global investment firm. This role combines front desk responsibilities, workplace operations, hospitality, and facilities coordination, making it ideal for someone who takes pride in creating a welcoming and efficient office environment. The ideal candidate is professional, service-oriented, and collaborative, with strong judgment and the ability to anticipate needs and take ownership of day-to-day operations. Hours are generally 8:00am-5:00pm with a one-hour lunch and five hours of built-in overtime per week, and the role is fully onsite five days per week with limited rotational remote flexibility during August and the end of December.

Key Responsibilities

• Serve as the first point of contact for the office, welcoming employees, clients, visitors, and vendors while providing an exceptional guest experience
• Manage front desk operations, conference room scheduling, meeting preparation, and day-to-day workplace coordination
• Oversee catering, food deliveries, office supplies, and hospitality needs to ensure a seamless employee and visitor experience
• Coordinate facilities requests and serve as a liaison with building management, vendors, and external service providers
• Partner closely with the administrative team to maintain an organized, professional, and efficient office environment
• Assist with special projects, workplace initiatives, and preparations for an upcoming office relocation

Qualifications

• 3+ years of office coordination, reception, workplace operations, hospitality, or related professional experience
• Bachelor's degree preferred but not required
• Strong organizational skills with excellent attention to detail and the ability to manage multiple priorities
• Professional and confident communication style with strong interpersonal and customer service skills
• Proactive, dependable, and comfortable taking ownership of office-related responsibilities
• Collaborative team player with sound judgment, flexibility, and a service-oriented approach

Compensation/Benefits

• Up to $90K base salary plus built-in paid overtime
• Medical coverage with low employee contributions and comprehensive healthcare benefits
• 401(k) with company match and commuter benefits
• Four weeks of combined PTO and 18 weeks of parental leave
• Rotational remote flexibility during August and the end-of-year holiday period

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)