Executive Personal Assistant

LHH; New York (NY); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K

Job summary

LHH in New York is seeking an experienced Executive Assistant/Personal Assistant to support the CEO and leadership team. The role combines strategic administration, project coordination, and personal scheduling, with a focus on efficiency through AI-driven tools.

You will manage calendars, draft communications, prepare materials, and drive cross-functional initiatives, while maintaining strict confidentiality and professional discretion in a fast-paced environment.

Qualifications

• Significant experience supporting C-suite executives in EA/PA roles.
• Strong project management and organizational abilities.
• Excellent verbal and written communication skills.
• Advanced proficiency with Microsoft Office and collaboration tools.
• Experience leveraging AI tools to streamline operations.

Responsibilities

• Serve as trusted right hand to the CEO with strategic/administrative support.
• Manage complex calendars, scheduling, and changing priorities.
• Oversee executive communications, inbox management, and travel planning.
• Prepare presentations, reports, and meeting agendas.
• Track action items, deliverables, and commitments.
• Coordinate cross-functional projects and initiatives.
• Monitor milestones and ensure timely completion of deliverables.
• Identify AI, automation, and process-improvement opportunities.
• Support personal scheduling, travel, and vendor coordination.

Skills

Executive communication

Calendar management

Project management

Discretion & confidentiality

Multitasking

Organizational skills

Education

Bachelor's degree preferred; equivalent experience

Tools

Microsoft Office Suite

Teams

AI tools (Copilot, ChatGPT, Claude, Gemini)

Job description

Executive Support

• Serve as a trusted right hand to the CEO, providing strategic and administrative support.
• Manage complex calendars, scheduling, and changing priorities.
• Oversee executive communications, correspondence, and inbox management.
• Prepare presentations, reports, briefing materials, and meeting agendas.
• Track action items, deliverables, and executive commitments.

Project & Operations Management

• Coordinate cross-functional projects and organizational initiatives.
• Monitor project milestones and ensure timely completion of deliverables.
• Facilitate communication among leadership and business teams.
• Support executive meetings, planning sessions, and special events.

Technology & Process Improvement

• Identify opportunities to improve efficiency through AI, automation, and technology solutions.
• Implement workflow improvements, dashboards, reporting tools, and tracking systems.
• Utilize AI platforms and digital productivity tools to streamline operations and communications.
• Maintain organized and secure digital processes and documentation.

Personal Assistant Support

• Manage personal scheduling, appointments, travel, and reservations.
• Coordinate vendors, service providers, and personal administrative matters.
• Handle confidential personal projects with professionalism and discretion.
• Assist with special events, household administration, and other executive priorities as needed.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• Significant experience supporting C-suite executives in both Executive Assistant and Personal Assistant capacities.
• Demonstrated success managing highly confidential information and sensitive matters.
• Strong project management and organizational skills.
• Exceptional verbal and written communication abilities.
• Advanced proficiency with Microsoft Office Suite, Teams, and business productivity tools.
• Experience leveraging AI tools such as Microsoft Copilot, ChatGPT, Claude, Gemini, or similar platforms.
• Proven ability to manage multiple priorities while maintaining attention to detail and professionalism.

Benefits

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits,

EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type

of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by

law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please

navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state,

and local laws and/or security clearance requirements.