Executive Assistant

CrewLink; Des Moines (IA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Company match

Job summary

CrewLink in Des Moines, IA seeks a Senior Executive Assistant to provide comprehensive support to CEO, COO, and Business Development VP. This in-office role requires 5+ years of verifiable tenure and a proactive, highly organized mindset.

You will manage complex schedules, meetings, travel, and confidential communications, coordinate cross-functional projects, and uphold confidentiality and professional discretion while representing leadership.

Qualifications

• 5+ years of verifiable tenure as Senior Executive Assistant.
• Proactive, detail-oriented, highly organized with strong judgment and discretion.

Responsibilities

• Manage and prioritize complex executive calendars, appointments, and travel itineraries.
• Serve as gatekeeper for executive communication and scheduling.
• Prepare correspondence, reports, presentations, and confidential materials.
• Take meeting minutes and follow up on action items for leadership.
• Act as liaison between executives and internal/external stakeholders.
• Coordinate interdepartmental projects and cross-functional initiatives.
• Maintain and improve administrative systems for seamless operations.
• Assist in strategic planning processes and business development efforts.
• Support high-level meetings, including board and investor relations.
• Draft, edit, and proofread professional communications.
• Maintain confidentiality handling sensitive information.
• Represent the leadership team with professionalism and discretion.
• Utilize scheduling platforms, productivity apps, and collaboration tools (MS Office, Trello, Slack).
• Manage digital file systems and internal databases; use CRM tools and QBO.

Skills

Calendar management

Executive support

Discretion

Communication

Project coordination

Tools

Microsoft Office

Trello

Slack

QBO

CRM tools

Travel booking platforms

Job description

Position Summary

The Senior Executive Assistant role is an in‑office position. The successful candidate will have at least 5 years of successful, verifiable tenure as a Senior Executive Assistant. They will be a high‑visibility, trusted partner responsible for providing comprehensive support to executive leadership—primarily the CEO, COO, and Business Development VP. This role requires exceptional judgment, discretion, and efficiency. You need to be proactive, detail‑oriented, and highly organized, with a strong ability to manage complex schedules, communications, and projects across multiple departments and affiliated companies. This position also includes oversight of key administrative workflows and the flexibility to assist other senior leadership. The Senior Executive Assistant acts as a central point of contact internally and externally, ensuring alignment and productivity at the highest levels of the organization.

Key Responsibilities

Executive Support

• Manage and prioritize complex executive calendars, appointments, and travel itineraries.
• Serve as the gatekeeper for executive communication and scheduling.
• Prepare correspondence, reports, presentations, and other confidential materials.
• Take meeting minutes and follow up on action items on behalf of leadership.
• Act as liaison between executives and internal/external stakeholders.

Organizational Support

• Coordinate interdepartmental projects and support cross-functional initiatives.
• Maintain and improve administrative systems to ensure seamless operations.
• Assist in strategic planning processes and business development efforts.
• Support high-level meetings, including board and investor relations.

Communications

• Draft, edit, and proofread professional communications and announcements.
• Maintain confidentiality while handling sensitive internal and client information.
• Represent the leadership team with professionalism and discretion.

Technology & Tools

• Utilize scheduling platforms, productivity apps, and collaboration tools (e.g., Microsoft Office, Trello, Slack).
• Manage digital file systems and internal databases with accuracy and efficiency.
• Use business management software, including QBO and CRM tools.

Additional Functions

• Support event planning and high‑profile engagements.
• Coordinate travel logistics, accommodations, and itineraries.
• Handle occasional personal or off‑site assignments as requested by executives.

Benefits

• 410K with company match.
• Major Medical, dental, and vision.
• Paid holidays.