Executive & Personal Assistant

ACE Wellness Center; Kentucky; On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Job summary

ACE Wellness Center in Kentucky seeks an experienced Executive & Personal Assistant to support the clinical director and manage a mix of professional and personal tasks. You will oversee calendars, coordinate meetings, take detailed notes, prepare reports, and handle travel arrangements with discretion.

This full-time role requires exceptional organization, strong communication skills, proficiency with Microsoft Office and virtual meeting platforms, and the ability to work independently while

Qualifications

• Prior executive or personal assistant experience required.
• Healthcare/clinical or behavioral health setting preferred.
• Strong organizational and time-management skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare reports and assist with presentations.
• Coordinate travel arrangements and itineraries.
• Attend meetings to take notes and distribute minutes.
• Maintain confidentiality of clients and staff information.

Skills

Calendar management

Meeting coordination

Note taking

Travel arrangements

Written communication

Verbal communication

Discretion

Social media management

Education

Associate’s degree

Bachelor’s degree preferred

Tools

Microsoft Office

Zoom

Teams

Job description

Future Opening: Executive & Personal Assistant

• Health insurance
• Paid time off

Job Title: Executive & Personal Assistant Location: ACE Wellness Center Reports To: Clinical Director Position Type: Full-Time

Position Overview: ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned.

Key Responsibilities:

Reports To: Clinical Director

Executive Support:

• Manage calendars, schedule meetings, and coordinate appointments.
• Handle correspondence, prepare reports, and assist with presentations.
• Coordinate travel arrangements and itineraries.
• Assist with social media management and career-related tasks.
• Manage and maintain the Clinical Director’s calendar, including scheduling and rescheduling meetings and appointments.
• Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes.
• Prepare meeting agendas and distribute minutes as needed.
• Track and follow up on action items from meetings and ensure timely completion.
• Coordinate with internal departments and external partners to organize meetings, trainings, and events.
• Assist with special projects and administrative tasks as assigned by the Clinical Director.
• Maintain confidentiality in all matters relating to clients, staff, and organizational affairs.
• Monitor emails and provide timely responses or follow-ups as directed.
• Ensure the Clinical Director is well-prepared and informed for upcoming commitments.

Personal Assistance:

• Oversee household management, including coordinating with cleaners and organizers.
• Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments.
• Order household items and manage bill payments.
• Schedule and manage personal appointments.
• Other duties as assigned.

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proven experience as an executive or personal assistant.
• Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms.
• Strong attention to detail, reliability, and discretion.
• Ability to work independently as well as collaboratively in a team environment.
• Valid driver’s license and reliable transportation.

Compensation:

• $50,000 range
• Benefits and additional perks available

Work Environment:

This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary.

Compensation: $45,000.00 - $50,000.00 per year

We are an equal opportunity employer and all qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex,national origin, disability status, protected veteran status, or any othercharacteristic protected by law.

About Us

At ACE Wellness Center it is our mission to serve adults, children, and their families with high-quality, innovative, and individualize care that will lead to a life filled with Fortitude and fulfillment. Our philosophy emphasizes the importance of accountability, courage, and enlightenment to guide each individual in their healing journey. We strive to influence and assist individuals so that they can maneuver the direction of their own lives in a community-based Setting.

ACE Wellness Center is comprised of five different components. We have our ace wellness medical center. We have our alternative medicine clinic. We have Our rejuvenating beauty clinic. We have our individual and family Therapeutic services. We Also have ACE Wellness Corp . which is our nonprofit sector in which we take donations and grants to cover cost for the families we serve.

At ACE Wellness Center we take pride in the staff that we hire. Our staff goes through extensive training to be credentialed in order to serve our families. The staff here at Ace give their clients quality care that comes from a place of empathy, integrity, and diligence. We take pride in treating our clients with the Upmost respect, devotion, and benevolence.

We have five distinctive ways to serve you, please let us know which way we can help you the most. We look forward to working with you and your family. Contact Our intake department today to start making the highest and best changes of your life.