Executive Assistant

Behavioral-Health-Response; St. Louis (MO); On-site; USD 50,000 - 55,000; Full time

Job summary

Behavioral Health Response is seeking an Executive Assistant to primarily support our CEO while assisting the COO, executive team, and office operations. The role requires high organization, discretion, and adaptability in a dynamic environment.

You will manage calendars, coordinate travel, prepare expense reports, and support the accounting team. The position involves occasional after-hours work and travel as needed.

Qualifications

• Proven experience supporting C-level executives – 3 years of experience.
• Strong administrative or executive support background with a track record of long-term tenure.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Technologically savvy; comfortable with iPhone, iPad, Microsoft Surface, Canva, and related office tools.

Responsibilities

• Serve as a professional point of contact for the CEO, communicating directly with Board members, external partners, staff, and business associates.
• Prioritize and manage multiple tasks, consistently handling confidential matters with professionalism and tact.
• Coordinate and schedule meetings, internal/external events, and company-wide activities.
• Oversee general office operations, including procurement of coffee, snacks, and office supplies from multiple vendors, and ensure office spaces and files are clean, organized, and well-maintained.
• Assist the accounting team with invoicing, administrative functions, and special projects.
• Run occasional local errands (e.g., mail drop-offs at UPS, USPS, and similar locations).
• Provide comprehensive administrative and personal support to the CEO, including:Managing complex calendars and scheduling, Coordinating travel arrangements and itineraries, Preparing and processing expense reports for the CEO and COO, Assembling meeting materials and facilitating conference calls, Assisting with personal appointments, reservations, and scheduling (e.g., meetings, dining, private commitments), Coordinating errands and special requests as needed, Managing personal correspondence, gifts, and special occasions for the CEO/COO

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Tools

Microsoft Office

Canva

iPhone / iPad / Microsoft Surface

Job description

Salary Range: $50,000.00 To $55,000.00 Annually

Position Overview

We are seeking a highly organized, adaptable Executive Assistant to primarily support our CEO while also assisting the COO, executive team, and overall office operations. The ideal candidate thrives in a dynamic environment, demonstrates exceptional attention to detail, and manages sensitive information with the utmost discretion.

Key Responsibilities

• Serve as a professional point of contact for the CEO, communicating directly with Board members, external partners, staff, and business associates
• Prioritize and manage multiple tasks, consistently handling confidential matters with professionalism and tact
• Coordinate and schedule meetings, internal/external events, and company-wide activities
• Oversee general office operations, including procurement of coffee, snacks, and office supplies from multiple vendors, and ensure office spaces and files are clean, organized, and well-maintained
• Assist the accounting team with invoicing, administrative functions, and special projects
• Run occasional local errands (e.g., mail drop-offs at UPS, USPS, and similar locations)
• Provide comprehensive administrative and personal support to the CEO, including:
  • Managing complex calendars and scheduling
  • Coordinating travel arrangements and itineraries
  • Preparing and processing expense reports for the CEO and COO
  • Assembling meeting materials and facilitating conference calls
  • Assisting with personal appointments, reservations, and scheduling (e.g., meetings, dining, private commitments)
  • Coordinating errands and special requests as needed
  • Managing personal correspondence, gifts, and special occasions for the CEO/COO

Requirements

• Proven experience supporting C-level executives – 3 years of experience
• Strong administrative or executive support background with a track record of long-term tenure
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Technologically savvy; comfortable with iPhone, iPad, Microsoft Surface, Canva, and related office tools
• Excellent written and verbal communication skills
• Superior organizational and time management skills
• Meticulous attention to detail and strong follow-through
• Ability to multitask and seamlessly adapt to shifting priorities in a fast-paced environment
• Strong interpersonal skills and the ability to work collaboratively across teams
• Professional demeanor, sound judgment, and unwavering discretion
• Ability to remain composed and effective under pressure

Position Type & Schedule

• Full-time, Monday through Friday
• Typical hours: 8:00 a.m. – 5:00 p.m. Some evenings, weekends, and occasional travel may be required based on business and executive needs.

At BHR, we believe that every team member has an integral role in the lifesaving treatment we provide. We are a trauma informed agency, and we hire people who are passionate about our mission and are committed to improving the lives of those we serve through our trauma informed models of practice.

Behavioral Health Response is an equal opportunity employer and considers applicants without regard to race, color, national origin, ancestry, religion, creed, age, disability, sex or sexual orientation, gender identity or expression, genetic information, veteran status, marital status, or any other legally protected status.