Executive Assistant

Pacific Health Group; California (MO); On-site; USD 76,500 - 80,500; Full time

Benefits offered by this job

90% Employer-paid Employee-Only Medical Benefits

160 Hours of Paid Time Off (PTO)

401(k) with Company Match

Monthly Stipend

Employee Discounts

Job summary

Pacific Health Group is seeking an Executive Assistant to support the President & CEO. The role involves managing complex schedules, organizing meetings, and handling sensitive information with discretion. The ideal candidate should have 3–5 years of relevant experience and be proficient in Google Workspace and Microsoft Office. This on-site position is based in California and offers a competitive salary range of $76,500-80,500 along with health benefits, paid time off, and professional development opportunities.

Qualifications

• 3–5 years of experience as an Executive Assistant supporting senior or C-level leadership.
• Proven ability to manage complex schedules and resolve conflicts.
• High level of discretion and integrity with sensitive information.

Responsibilities

• Manage complex executive calendars and prioritize competing demands.
• Plan, organize, and execute meetings and events.
• Handle confidential information with discretion.
• Prepare correspondence, reports, and presentations.

Skills

Organizational skills

Communication skills

Time management

Research skills

Adaptability to new tools

Education

Bachelor’s degree in Business Administration or related field

Tools

Google Workspace

Microsoft Office

Workable

Job description

At Pacific Health Group, we are at the forefront of revolutionizing healthcare. You will play a vital role in this mission. We are dedicated to improving health outcomes by addressing social determinants of health and coordinating comprehensive community-based services, particularly through our programs. If you are passionate about making a difference and have the skills to lead in this dynamic environment, we invite you to join our team.

Overview

The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment. (The candidate must be based in Southern California, preferably Riverside County) to provide in-person support.

Salary Range: 76,500- 80,500

Responsibilities

Executive Support & Administration

• Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts.
• Draft, proofread, and prepare correspondence, reports, and presentations.
• Serve as the primary point of contact for the executive, screening calls, emails, and communications.
• Handle confidential information with the highest level of discretion.

Meeting & Event Coordination

• Plan, organize, and execute meetings, board sessions, and company events.
• Prepare agendas, materials, and follow-up action items.
• Document meeting minutes, track deliverables, and ensure accountability on next steps.
• Support ad hoc projects and initiatives led by the Executive Team.

Project & Office Management

• Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets.
• Anticipate executive needs and proactively resolve potential issues.
• Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows.
• Maintain efficient office systems and oversee internal communications to ensure alignment across teams.

Travel & External Engagement

• Arrange and coordinate business travel, accommodations, and itineraries.
• Support the CEO in meetings, conferences, and networking events by managing logistics and materials.
• Build and maintain relationships with stakeholders, vendors, and partners.
• Prepare briefing documents, presentations, and communication materials tailored to external stakeholders.

Education & Experience

• Bachelor’s degree in Business Administration or related field preferred
• 3–5 years of experience as an Executive Assistant supporting senior or C-level leadership

Knowledge & Skills

• Exceptional organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
• Strong research and analytical skills
• High level of discretion and integrity in handling sensitive information

Other Requirements

• Reliable transportation and flexibility to work occasional evenings or weekends as needed

Time Off & Leave

• 160 Hours of Paid Time Off (PTO)
• 12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
• 4 Paid Volunteer Hours per Month to support causes you care about
• Bereavement Leave, including Fur Baby Bereavement

Health & Wellness

• 90% Employer-paid Employee-Only Medical Benefits
• Flexible Spending Account (FSA)
• Short-Term & Long-Term Disability | AD&D
• Employee Assistance Program (EAP)

Financial & Professional

• 401(k) with Company Match
• Monthly Stipend
• Opportunities for professional development and internal growth

Culture & Perks

• Employee Discounts via Great Work Perks and Perks at Work
• Quarterly In-Person Events

Equal Opportunity Employer

Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply.