Executive Assistant

Vitality Healthcare Management LLC; Aitkin (MN); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Vitality Healthcare Management LLC is seeking an experienced Executive Assistant to support the executive leadership team. This full-time hybrid role involves managing calendars, coordinating meetings and travel, and preparing communications and presentations in a fast-paced healthcare environment.

The ideal candidate will have 3+ years of executive/administrative experience, strong organizational skills, and the ability to learn new systems quickly.

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent experience will be considered
• 3+ years of experience in executive or administrative support
• Long-term care, senior living, healthcare, or nonprofit experience preferred
• Strong attention to detail and excellent organizational skills
• Ability to learn new systems, processes, and responsibilities quickly
• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms such as Zoom and Teams
• Strong written and verbal communication skills
• Excellent time management and ability to prioritize competing demands
• Ability to handle confidential information with professionalism and discretion
• Flexible, dependable, and positive attitude in a fast-paced environment

Responsibilities

• Provide high-level administrative and organizational support to executive leadership
• Manage calendars and coordinate meetings and travel
• Prepare communications and presentations
• Assist with special projects and cross-functional initiatives
• Maintain confidentiality and demonstrate discretion in handling information

Skills

Calendar management

Communication

Confidentiality

Multitasking

Problem solving

Virtual meeting coordination

Adaptability

Education

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Zoom

Teams

Job description

Executive Assistant – Vitality Healthcare Management

Vitality Healthcare Management is seeking a detail-oriented, organized, and proactive Executive Assistant to provide high-level administrative and organizational support to our executive leadership team. This is a full-time hybrid position, with only one day per week required in the office.

The Executive Assistant will serve as a key partner to executive leadership by managing calendars, coordinating meetings and travel, preparing communications and presentations, and assisting with special projects. The ideal candidate is a fast learner, highly organized, dependable, and able to manage multiple priorities in a fast-paced, values-driven healthcare environment.

Required Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent experience will be considered

• 3+ years of experience in executive or administrative support

• Long-term care, senior living, healthcare, or nonprofit experience preferred

• Strong attention to detail and excellent organizational skills

• Ability to learn new systems, processes, and responsibilities quickly

• Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting platforms such as Zoom and Teams

• Strong written and verbal communication skills

• Excellent time management and ability to prioritize competing demands

• Ability to handle confidential information with professionalism and discretion

• Flexible, dependable, and positive attitude in a fast-paced environment

Core Competencies

• Professionalism and Confidentiality

• Organization and Prioritization

• Exceptional Attention to Detail

• Communication and Interpersonal Skills

• Problem Solving and Initiative

• Fast Learning and Adaptability

• Discretion and Judgment

• Teamwork and Dependability

• Ability to Manage Multiple Priorities

Position Details

• Full-Time

• Hybrid – one day per week in the office

• Supports executive leadership across Vitality Healthcare Management

• Fast-paced, collaborative, and values-driven work environment

Our Mission

Empowering those we touch to live and develop

Our Core Values

Execute | Drive | Openness to Experience | Loyalty

Execute

• Gets things done and follows through on commitments

• Takes ownership of problems and finds solutions

• Learns from mistakes and applies those lessons

• Delivers on promises

Drive

• Ambitious and motivated to learn and grow

• Passionate about their work and the quality of service they provide

• Takes initiative and looks for ways to contribute

Openness to Experience

• Learns quickly and embraces change

• Looks for efficiencies and innovative solutions

• Keeps things moving forward

• Makes a positive difference for team members and residents

• Celebrates the uniqueness of those around us

Loyalty

• Supports and lifts up the team

• Has each other’s backs

• Remains committed during challenging times

• Works toward the improvement of the organization as a whole