Executive Administrative Assistant

Freedom Behavioral Hospital of Monroe; Monroe (LA); On-site; USD 38,000 - 48,000; Full time

Job summary

Freedom Behavioral Hospital of Monroe is seeking an Executive Administrative Assistant to provide proactive, organized, and confidential support to our leadership in a fast-paced healthcare setting.

You will coordinate meetings, draft communications, maintain records, and handle a variety of administrative tasks while upholding professionalism and discretion.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational, time management, and multitasking skills.
• Ability to work independently while also contributing effectively as part of a team.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, discretion, and attention to detail.

Responsibilities

• Coordinate and organize meetings, including scheduling, sending invitations and reminders, preparing materials, and arranging catering when necessary.
• Prepare agendas, attend meetings, and take accurate and detailed meeting minutes.
• Manage office and departmental supply orders while ensuring cost-effective purchasing practices.
• Provide administrative support, including drafting and editing correspondence, emails, memos, reports, and other communications on behalf of the executive team.
• Maintain comprehensive, accurate, and organized records and files.
• Perform basic accounting-related tasks, including invoice coding, expense report preparation, and charge reconciliation.
• Maintain an efficient filing system and ensure all pertinent operational documents are properly organized and accessible.
• Serve as a welcoming and professional resource for visitors.
• Act as a primary point of contact for internal and external stakeholders.
• Collaborate with the Corporate Team and facility staff to respond to requests and support organizational initiatives.
• Handle sensitive and confidential information with the highest level of discretion.
• Perform additional duties and special projects as assigned.

Skills

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Independent work

Team collaboration

Discretion

Attention to detail

Education

High school diploma

Associate degree

Bachelor’s degree

Tools

Microsoft Office

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Scheduling systems

Virtual meeting platforms

Job description

We are seeking a highly organized, self-motivated Executive Administrative Assistant to join our team. This role is ideal for a proactive professional who thrives in a fast-paced environment and can effectively manage multiple priorities while providing exceptional administrative support.

The successful candidate will possess strong organizational and communication skills, the ability to build and maintain positive relationships, and a commitment to professionalism and confidentiality. The ideal candidate is technology-savvy, comfortable using virtual meeting platforms and scheduling systems, and confident making administrative decisions in a culture that values ownership, accountability, and initiative.

Key Responsibilities

• Coordinate and organize meetings, including scheduling, sending invitations and reminders, preparing materials, and arranging catering when necessary.
• Prepare agendas, attend meetings, and take accurate and detailed meeting minutes.
• Manage office and departmental supply orders while ensuring cost-effective purchasing practices.
• Provide administrative support, including drafting and editing correspondence, emails, memos, reports, and other communications on behalf of the executive team.
• Maintain comprehensive, accurate, and organized records and files.
• Perform basic accounting-related tasks, including invoice coding, expense report preparation, and charge reconciliation.
• Maintain an efficient filing system and ensure all pertinent operational documents are properly organized and accessible.
• Serve as a welcoming and professional resource for visitors.
• Act as a primary point of contact for internal and external stakeholders.
• Collaborate with the Corporate Team and facility staff to respond to requests and support organizational initiatives.
• Handle sensitive and confidential information with the highest level of discretion.
• Perform additional duties and special projects as assigned.

Required Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Strong organizational, time management, and multitasking skills.
• Ability to work independently while also contributing effectively as part of a team.
• Excellent written and verbal communication skills.
• Demonstrated professionalism, discretion, and attention to detail.

Preferred

• Associate or Bachelor's degree.
• Previous experience in a healthcare, hospital, behavioral health, or psychiatric setting.
• Experience supporting executives or senior leadership teams.

What We're Looking For

The ideal candidate is:

• Highly organized and detail oriented.
• Dependable, professional, and self-directed.
• Comfortable adapting to new technology and systems.
• Able to prioritize competing demands and meet deadlines.
• Committed to providing exceptional customer service to both internal and external stakeholders.
• A team player who demonstrates initiative and accountability.

Join our team and play a vital role in supporting our leadership and daily operations while contributing to a positive and professional workplace environment.