Executive Operations & Strategy Manager

Jobot; Lakewood (CA); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

Profit sharing

Flexible work environment

Annual Bonus

Performance bonuses

Job summary

Jobot is seeking a Business Operations Manager in California to provide strategic and operational support to the COO. This role coordinates cross-functional initiatives, prepares executive materials, and manages the operating rhythm of the executive office.

The ideal candidate has 5+ years of executive support experience, notary commission preferred, and a track record of improving workflows while handling confidential information in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• Notary Commission preferred or ability to obtain as needed.
• 5+ years of progressively responsible experience in executive support, chief of staff support, office operations, program management, consulting, communications, analysis, or a comparable executive office environment.

Responsibilities

• Provide strategic and operational support to the COO, including preparing agendas, briefing materials, tracking decisions, and managing follow-up actions.
• Coordinate cross-functional projects and special initiatives, monitor progress, identify risks, and elevate issues as needed.
• Exercise independent judgment to prioritize work and support executive objectives in a fast-paced environment.
• Manage and enhance the Office of the COO's operating rhythm, including leadership meetings, action items, reporting, and cross-department coordination.
• Develop and improve workflows, operating procedures, governance processes, and document management systems.
• Utilize technology, automation, AI tools, and templates to increase efficiency while maintaining confidentiality and compliance.
• Prepare executive communications, reports, presentations, and decision-support materials for senior leadership and board-level audiences.
• Conduct research, analysis, and information synthesis to support strategic initiatives, executive briefings, and special projects.
• Coordinate meeting materials, logistics, and follow-up actions for internal and external engagements.
• Stakeholder Management: Serve as a professional liaison between the COO, executives, departments, and external stakeholders.
• Coordinate executive support activities, including travel arrangements, expense reporting, and special projects as needed.

Education

Bachelor’s degree or equivalent

Notary Commission preferred

5+ years executive support

Job description

Jobot is seeking a Business Operations Manager in California to provide strategic and operational support to the COO. This role coordinates cross-functional initiatives, prepares executive materials, and manages the operating rhythm of the executive office.

The ideal candidate has 5+ years of executive support experience, notary commission preferred, and a track record of improving workflows while handling confidential information in a fast-paced environment.