Executive Operations Lead: Strategic Support & Ops

Gateway Licensing; Los Angeles (CA); Hybrid; USD 60,000 - 90,000; Full time

Job summary

Collaborations in Los Angeles is seeking a highly organized Executive Assistant to support the President and leadership team. This hybrid role requires in-office presence in Studio City at least 3 days per week and offers varied responsibilities across operations, client coordination, and project support.

You will own calendars, travel planning, expense management, and ensure smooth day-to-day operations while maintaining discretion and professionalism with clients and partners.

Qualifications

• Experience supporting executives or in a fast-paced agency.
• Proactive, organized, and detail-oriented.
• Strong written and verbal communication.
• Able to handle confidential information.
• Comfort with learning new tech tools.

Responsibilities

• Manage executive calendars, travel, expenses, and meeting prep.
• Coordinate internal meetings with agendas and notes.
• Support office operations and vendor management.
• Assist with events, onboarding, and team communications.
• Support business development through research and scheduling.
• Lead special projects to improve processes.
• Provide proactive executive support to improve team effectiveness.

Skills

Executive support

Calendar management

Travel coordination

Proactive mindset

Discretion

Communication

Organization

Attention to detail

Problem solving

Team collaboration

Multitasking

Tools

Microsoft Office

DocuSign

Presentation software

Shared drives

CRM tools

AI awareness

Job description

Collaborations in Los Angeles is seeking a highly organized Executive Assistant to support the President and leadership team. This hybrid role requires in-office presence in Studio City at least 3 days per week and offers varied responsibilities across operations, client coordination, and project support.

You will own calendars, travel planning, expense management, and ensure smooth day-to-day operations while maintaining discretion and professionalism with clients and partners.