Strategic Office Operations Lead

Ultimate Staffing Services; San Jose (CA); On-site; USD 59,000 - 69,000; Full time

Job summary

Ultimate Staffing Services is seeking a Business Office Manager in San Jose, CA. The role handles complex, confidential administrative services under the CEO, overseeing office operations and staff, and ensuring compliance with policies and contracts.

The position requires an AA degree or higher, at least two years in a lead administrative role, strong MS Office skills, and experience with external communications. Local travel and a professional office environment are involved.

Qualifications

• AA degree or above in Business or related field or equivalent combination of education and experience.
• Minimum two years of experience as an administrative/executive assistant in a lead role or reporting directly to a Director or Officer.
• Experience with external communication and working with the business community.
• Proficient in Microsoft Office Suite and the Internet.

Responsibilities

• Oversees administration reception areas to ensure effective telephone and mail communications, both internally and externally, maintaining a professional image and highest levels of customer service.
• Supervises the maintenance and housekeeping of office areas.
• Manages and oversees all day-to-day administrative activities of the administrative offices.
• Assists in the understanding and interpretation of policies and procedures, and ensures that office operations comply with policy provisions, standards, regulations, and contractual requirements.
• Manages the purchase of central office supplies, furniture and equipment for the administrative staff in accordance with company purchasing policies and budgetary restrictions.
• Oversees the preparation of meeting minutes, reports, letters, memos and other correspondences.

Skills

MS Office

Education

AA degree or above in Business or related field

Job description

Ultimate Staffing Services is seeking a Business Office Manager in San Jose, CA. The role handles complex, confidential administrative services under the CEO, overseeing office operations and staff, and ensuring compliance with policies and contracts.

The position requires an AA degree or higher, at least two years in a lead administrative role, strong MS Office skills, and experience with external communications. Local travel and a professional office environment are involved.