Business Operations Manager

Jobot; Lakewood (CA); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k

Profit sharing

Flexible work environment

Annual Bonus

Performance bonuses

Job summary

Jobot is seeking a Business Operations Manager in California to provide strategic and operational support to the COO. This role coordinates cross-functional initiatives, prepares executive materials, and manages the operating rhythm of the executive office.

The ideal candidate has 5+ years of executive support experience, notary commission preferred, and a track record of improving workflows while handling confidential information in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• Notary Commission preferred or ability to obtain as needed.
• 5+ years of progressively responsible experience in executive support, chief of staff support, office operations, program management, consulting, communications, analysis, or a comparable executive office environment.

Responsibilities

• Provide strategic and operational support to the COO, including preparing agendas, briefing materials, tracking decisions, and managing follow-up actions.
• Coordinate cross-functional projects and special initiatives, monitor progress, identify risks, and elevate issues as needed.
• Exercise independent judgment to prioritize work and support executive objectives in a fast-paced environment.
• Manage and enhance the Office of the COO's operating rhythm, including leadership meetings, action items, reporting, and cross-department coordination.
• Develop and improve workflows, operating procedures, governance processes, and document management systems.
• Utilize technology, automation, AI tools, and templates to increase efficiency while maintaining confidentiality and compliance.
• Prepare executive communications, reports, presentations, and decision-support materials for senior leadership and board-level audiences.
• Conduct research, analysis, and information synthesis to support strategic initiatives, executive briefings, and special projects.
• Coordinate meeting materials, logistics, and follow-up actions for internal and external engagements.
• Stakeholder Management: Serve as a professional liaison between the COO, executives, departments, and external stakeholders.
• Coordinate executive support activities, including travel arrangements, expense reporting, and special projects as needed.

Education

Bachelor’s degree or equivalent

Notary Commission preferred

5+ years executive support

Job description

Business Operations Manager need for well-established California bank that has been in operation for over 100 years

This Jobot Job is hosted by: Joseph Calabrese

Salary: $90,000 - $140,000 per year

A bit about us:

We are a well-established California bank that has been in operation for over 100 years

Why join us?

• Strong benefits (M,D,V, and 401k)
• Multiple Metric bonuses
• Profit sharing contribution
• Flexible work environment
• Annual Bonus

Job Details

• Executive & Operational Support: Provide strategic and operational support to the COO, including preparing agendas, briefing materials, tracking decisions, and managing follow-up actions.
• Coordinate cross-functional projects and special initiatives, monitor progress, identify risks, and elevate issues as needed.
• Exercise independent judgment to prioritize work and support executive objectives in a fast-paced environment.
• Manage and enhance the Office of the COO's operating rhythm, including leadership meetings, action items, reporting, and cross-department coordination.
• Develop and improve workflows, operating procedures, governance processes, and document management systems.
• Utilize technology, automation, AI tools, and templates to increase efficiency while maintaining confidentiality and compliance.
• Prepare executive communications, reports, presentations, and decision-support materials for senior leadership and board-level audiences.
• Conduct research, analysis, and information synthesis to support strategic initiatives, executive briefings, and special projects.
• Coordinate meeting materials, logistics, and follow-up actions for internal and external engagements.
• Stakeholder Management: Serve as a professional liaison between the COO, executives, departments, and external stakeholders.
• Coordinate executive support activities, including travel arrangements, expense reporting, and special projects as needed.

Education and Experience

• Bachelor’s degree or equivalent work experience preferred.
• Notary Commission preferred or ability to obtain as needed.
• Preferred candidate will have 5 or more years of progressively responsible experience in executive support, chief of staff support, office operations, program management, consulting, communications, analysis, or a comparable executive office environment.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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