Strategic Office & Operations Manager

Private Family Office; Greenbrae Boardwalk (CA); On-site; USD 80,000 - 95,000; Full time

Job summary

Private Family Office in California is seeking an experienced Office Manager to oversee day-to-day operations across Greenbrae offices and provide administrative support to other company locations.

The role reports to the COO, requires proactive organization, strong communication, and ability to manage multiple priorities while ensuring a consistent, welcoming workplace and coordinating with HR, Accounting, and Operations.

Qualifications

• 5+ years of experience in a professional, in-office environment, ideally in office management or workplace operations.
• Strong organizational skills with the ability to manage multiple priorities and projects.
• Warm, professional written and verbal communication skills.
• Discretion when handling confidential information.
• Comfortable with technology and motivated to improve processes.

Responsibilities

• Own day-to-day workplace operations and ensure office spaces are organized and welcoming.
• Provide backup operational support to other company offices as needed.
• Develop and maintain office policies and workflows for consistency and efficiency across locations.
• Manage inventory, supplies, shared spaces, and calendars.
• Serve as primary contact for visitors and office communications.
• Coordinate IT and workplace technology needs with internal teams and vendors.
• Support office expansions and new location setups.

Skills

Organizational skills

Communication

Discretion

Tech-savvy

Process improvement

Team collaboration

Job description

Private Family Office in California is seeking an experienced Office Manager to oversee day-to-day operations across Greenbrae offices and provide administrative support to other company locations.

The role reports to the COO, requires proactive organization, strong communication, and ability to manage multiple priorities while ensuring a consistent, welcoming workplace and coordinating with HR, Accounting, and Operations.