Executive Operations Lead - Boston Office & Admins

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 90,000 - 130,000; Full time

Job summary

A Biotech in Boston is seeking an experienced Business Operations Manager to oversee daily office operations and manage a small team of executive assistants. The role requires discretion, independent judgment, and a professional demeanor to support executives and maintain a high level of confidentiality.

You will handle travel planning, meeting coordination, drafting executive correspondence, and process contracts/ POs while fostering a collaborative environment that supports company objectives.

Qualifications

• At least 8 years in office management support in a professional environment.
• Experience managing a team.
• Ability to set priorities and anticipate needs.
• Strong judgment and independence.
• Professional representation to external audiences.
• Ability to handle competing priorities within budget.
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint.
• Excellent written and verbal communication.
• Discretion and confidentiality at executive level.

Responsibilities

• Provide day-to-day support to the entire office ensuring daily operations run smoothly.
• Manage all office operations.
• Coordinate extensive domestic and international travel planning.
• Oversee a small admin team.
• Travel expense reporting.
• Interface with Board members and high level Executives as necessary.
• Draft correspondence on behalf of the executives.
• Work with administrative team, providing a supportive, positive environment and pitching in when necessary, modelling a spirit of collaboration.
• Project lead for special projects as needed.
• Meeting planning and coordination.
• Additional administrative responsibilities including processing contracts and POs.

Skills

Office management

Travel planning

Team leadership

Confidentiality

Communication

Independent work

Budgeting

Tools

Microsoft Office

Job description

A Biotech in Boston is seeking an experienced Business Operations Manager to oversee daily office operations and manage a small team of executive assistants. The role requires discretion, independent judgment, and a professional demeanor to support executives and maintain a high level of confidentiality.

You will handle travel planning, meeting coordination, drafting executive correspondence, and process contracts/ POs while fostering a collaborative environment that supports company objectives.