Executive Operations & COO Support

Gainor Staffing; New York (NY); Hybrid; USD 115,000 - 125,000; Full time

Job summary

Gainor Staffing in New York, NY seeks an accomplished Executive Assistant to the Chief Operating Officer. This hybrid role combines strategic support, calendar management, and project coordination in a fast-growing law-firm setting.

You will prepare executive materials, coordinate high-profile meetings, and drive cross-functional initiatives with Operations, Finance, Marketing, IT, and leadership. Excellent PowerPoint skills and proactive ownership are essential.

Qualifications

• 5+ years of executive assistant, legal administration, or legal operations experience supporting partners or senior leadership within a top law firm.

Responsibilities

• Partner with firm leadership to manage executive operations, complex scheduling, leadership meetings, and firmwide initiatives.
• Lead recruiting coordination, including candidate scheduling, interview logistics, onboarding, and offboarding.
• Prepare executive and financial presentations by gathering content, formatting partner-ready materials, and ensuring accuracy.
• Oversee office operations, meeting logistics, the firm's office relocation, and day-to-day management of a Legal Administrative Assistant.
• Support marketing and business development initiatives, including website updates, LinkedIn content, conference materials, and event coordination.
• Collaborate across Operations, Finance, Marketing, IT, and firm leadership to drive projects and ensure seamless execution.

Skills

Executive calendar management

PowerPoint & exec materials

Meeting coordination

Cross-functional collaboration

Tools

PowerPoint

Office Suite

Job description

Gainor Staffing in New York, NY seeks an accomplished Executive Assistant to the Chief Operating Officer. This hybrid role combines strategic support, calendar management, and project coordination in a fast-growing law-firm setting.

You will prepare executive materials, coordinate high-profile meetings, and drive cross-functional initiatives with Operations, Finance, Marketing, IT, and leadership. Excellent PowerPoint skills and proactive ownership are essential.