Executive Operations Coordinator: Calendar & Events

Day & Zimmermann Company; Middletown (IA); On-site; USD 55,000 - 83,000; Full time

Job summary

Day & Zimmermann Company in the United States is seeking an Executive Operations Assistant to support senior leadership by anticipating needs, streamlining processes, and ensuring precision in every detail.

You will manage calendars, coordinate meetings and travel, prepare reports, and oversee events and office operations, including budgets and vendor coordination. This role requires strong organization, discretion, and clear communication.

Qualifications

• H.S. Diploma or GED required.
• AA or BA/BS preferred.
• 5+ years executive administrative or operations support experience.
• Experience supporting senior executives in fast-paced environments.
• Experience with event planning, logistics, or facilities coordination.
• Experience working with property/facilities management vendors.

Responsibilities

• Manage the President's calendar, priorities, and daily office operations.
• Coordinate meetings, travel, and executive communications.
• Prepare reports, presentations, and correspondence.
• Track deadlines and follow up on key initiatives.
• Serve as primary contact for internal and external stakeholders.
• Plan and execute large-scale events and conferences.
• Manage event logistics, budgets, and registrations.
• Coordinate booth setup for major conferences.
• Manage office and conference room scheduling.
• Coordinate with facilities vendors and property management.
• Oversee office supplies and workplace operations.
• Support vehicle coordination and internal logistics.
• Process expense reports and manage P-card allocations.
• Handle invoices and vendor payments.
• Assist budgeting and tracking for events and operations.

Skills

Calendar management

Event planning

Vendor coordination

Budgeting

Communication

Time management

Education

GED/HS Diploma

AA/BA preferred

Tools

Microsoft Office

Job description

Day & Zimmermann Company in the United States is seeking an Executive Operations Assistant to support senior leadership by anticipating needs, streamlining processes, and ensuring precision in every detail.

You will manage calendars, coordinate meetings and travel, prepare reports, and oversee events and office operations, including budgets and vendor coordination. This role requires strong organization, discretion, and clear communication.