Executive Admin & Operations Coordinator

Azenta Inc.; Plainfield (IN); On-site; USD 54,000 - 67,000; Full time

Job summary

Azenta Inc. in the United States is seeking a Senior Administrative Assistant, SRS to support executive calendars, event planning, and site operations across multiple time zones.

You will coordinate meetings, manage conference rooms, handle procurement, communications, and employee engagement programs, while ensuring a professional, confidential environment. This role emphasizes organization, discretion, and teamwork; you will also welcome visitors and support site-wide activities to foster a

Qualifications

• Minimum of 5 years of progressive administrative support experience, with at least 2 years supporting senior leadership.
• Associate's degree or higher in Business Administration, Office Management, or related field preferred.
• Proven experience coordinating large-scale events, employee engagement programs, or similar initiatives

Responsibilities

• Calendar & Executive Support: Manage VP/GM calendar and coordinate logistics across multiple time zones.
• Meeting management and governance: Take notes, capture decisions and actions; manage quarterly global town halls.
• Conference Room & Facility Management: Oversee conference room reservations, setup, and required technology.
• Procurement & Supply Management: Order training materials, manage office supplies and site cafeteria stock.
• Communications: Administer site email lists and disseminate leadership communications.
• Employee Engagement & Events: Plan quarterly luncheons, annual holiday party, and Summer Family Day; manage vendor coordination and logistics.
• Visitor & Guest Services: Welcome visitors, coordinate parking, badging and escorting.

Skills

Calendar management

Organizational skills

Written and verbal communication

Discretion and confidentiality

Team player

Customer-service orientation

Problem solving

Education

Associate degree or higher in Business Administration/Office Management

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Co-Pilot

Job description

Azenta Inc. in the United States is seeking a Senior Administrative Assistant, SRS to support executive calendars, event planning, and site operations across multiple time zones.

You will coordinate meetings, manage conference rooms, handle procurement, communications, and employee engagement programs, while ensuring a professional, confidential environment. This role emphasizes organization, discretion, and teamwork; you will also welcome visitors and support site-wide activities to foster a