Senior Executive Assistant: Calendar, Travel & Events Lead

ZoomInfo; Waltham (MA); Presencial; USD 102.000 - 160.000; Jornada completa

Descripción de la vacante

ZoomInfo is seeking an experienced Executive Assistant to support senior leaders, manage complex calendars, coordinate travel, and help run leadership meetings. You will connect people, track follow-ups, and plan culture events and offsites, ensuring smooth operations and clear communication across the leadership team.

The role requires discretion, high organization, and strong written communication. Base salary is positioned to reflect experience and location, with additional compensation

Formación

• 5+ years of experience providing executive support to senior leaders.
• Experience supporting executives at a software or technology company.
• Strong calendar management across multiple leaders, including complex scheduling, changing priorities, and travel.
• Experience helping run leadership meetings: agendas, prep, notes, and follow-through on action items.
• Strong written communication: clear, concise, no fluff.
• Highly organized with great attention to detail across multiple moving pieces.
• High degree of discretion; you'll be trusted with sensitive information about the org, its people, and its strategy.
• Experience with event planning, offsites, or team programming a plus.

Responsabilidades

• Executive Support. You'll manage complex calendars across multiple leaders, coordinate domestic and international travel, and handle the logistics that let the leadership team focus on the work.
• Leadership Meetings. You'll set up the recurring meetings for the CPO and his staff: staff meetings, reviews, check-ins. That means getting them scheduled and set up correctly, coordinating agendas with the right people ahead of time, making sure materials are prepared and accessible, and keeping things on track in the room.
• Connecting People. You'll notice when someone on the leadership team needs to be looped in, or when two people need five minutes together, and make that happen.
• Follow-Up. Decisions made in a leadership meeting don't automatically reach the people who need to act on them. You'll track action items, follow up where needed, and help get key updates out to the broader product org in a timely, clear way.
• Culture and Events. You'll plan team events, offsites, and office gatherings, and find ways to recognize people for wins, milestones, and life events. You'll also plan and coordinate leadership offsites and org-wide events, handling logistics from venue to agenda.

Conocimientos

Executive support

Calendar management

Travel coordination

Leadership meetings

Written communication

Discretion

Event planning

Descripción del empleo

ZoomInfo is seeking an experienced Executive Assistant to support senior leaders, manage complex calendars, coordinate travel, and help run leadership meetings. You will connect people, track follow-ups, and plan culture events and offsites, ensuring smooth operations and clear communication across the leadership team.

The role requires discretion, high organization, and strong written communication. Base salary is positioned to reflect experience and location, with additional compensation