Executive Coordinator: Travel, Calendar & Events

Experience Senior Living LLC.; Denver (CO); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401k with employer matching

Paid holidays

Up to 20 days PTO

Job summary

Experience Senior Living LLC is seeking an Executive Coordinator to support the President and COO with administrative tasks, scheduling, travel, and event planning. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

You will coordinate complex calendars, arrange group travel, lead quarterly events and offsites, develop run-of-show documents, and liaise with internal teams and vendors.

Qualifications

• Experience in executive support or corporate events.
• Proven ability to manage calendars and travel bookings.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage executive calendars across multiple schedules and time zones.
• Book and manage executive travel with detailed itineraries.
• Plan quarterly team events, leadership meetings, and offsites.
• Coordinate agendas and materials for leadership meetings.
• Prepare and submit executive expense reports.
• Serve as liaison between executives, teams, and vendors.
• Identify scheduling/logistics issues and propose solutions.
• Provide onsite support for events and meetings.
• Maintain organized files and records.

Skills

Calendar management

Travel booking

Organizational skills

Communication skills

Discretion with confidential info

Project coordination

Tools

Microsoft Outlook

PowerPoint

Excel

Teams

Ramp

Job description

Experience Senior Living LLC is seeking an Executive Coordinator to support the President and COO with administrative tasks, scheduling, travel, and event planning. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.

You will coordinate complex calendars, arrange group travel, lead quarterly events and offsites, develop run-of-show documents, and liaise with internal teams and vendors.