Strategic Executive Assistant & Operations Coordinator

The Planet Group; Palo Alto (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

The Planet Group is seeking an organized administrative professional to support a supervisor, department manager, or chair by prioritizing tasks and resolving routine problems. The role involves coordinating conferences, travel, calendars, and communications, with attention to accuracy and timely delivery.

You will plan events, manage materials and budgets, prepare reports and presentations, and ensure policies are followed.

Responsibilities

• Act on behalf of supervisor to establish priorities and resolve administrative problems.
• Oversee scheduling and organize conferences, seminars, and events within budget.
• Draft documents and correspondence for presentations, grants, and reports; edit and fact-check.
• Plan calendars and travel in line with policies; resolve calendaring conflicts.
• Create complex reports and spreadsheets using specialized software.
• Process financial transactions, monitor budgets, reconcile statements, and assist with vendor selection.
• Coordinate maintenance, office moves, and minor renovations.
• Note: duties may vary by department; employees may perform other duties.

Job description

The Planet Group is seeking an organized administrative professional to support a supervisor, department manager, or chair by prioritizing tasks and resolving routine problems. The role involves coordinating conferences, travel, calendars, and communications, with attention to accuracy and timely delivery.

You will plan events, manage materials and budgets, prepare reports and presentations, and ensure policies are followed.