Senior Executive Assistant – Calendar, Travel & Ops

Top Echelon Software, LLC.; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Top Echelon Software, LLC. seeks a Senior Administrative Assistant to support senior leadership and daily operations in a fast-paced, professional environment. The role emphasizes high-level executive support, calendar management, travel planning, and cross-functional coordination.

The ideal candidate will be organized, proactive, and capable of balancing executive support with business development and office-related responsibilities in a collaborative, results-driven setting.

Qualifications

• 6+ years of administrative, executive assistant, or comparable professional experience.
• Demonstrated experience supporting senior-level executives or leadership teams.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to Partner-level and senior leadership.
• Manage complex calendars, meetings, appointments, and scheduling priorities.
• Coordinate domestic travel arrangements and develop detailed itineraries.
• Anticipate scheduling conflicts and leadership needs to keep activities running smoothly.
• Communicate professionally with internal team members, executives, clients, vendors, and other stakeholders.
• Prepare reports, correspondence, presentations, and other materials as needed.

Skills

6+ years EA experience

Executive support

Calendar management

Communication skills

Organizational skills

Proactive mindset

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Concur

Microsoft Teams

Zoom

Job description

Top Echelon Software, LLC. seeks a Senior Administrative Assistant to support senior leadership and daily operations in a fast-paced, professional environment. The role emphasizes high-level executive support, calendar management, travel planning, and cross-functional coordination.

The ideal candidate will be organized, proactive, and capable of balancing executive support with business development and office-related responsibilities in a collaborative, results-driven setting.