Executive Assistant to the CEO - Calendar, Events & Ops

Zohorecruit; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Zohorecruit is seeking a highly organized Executive Assistant to support the CEO in a fast-paced environment. The role requires exceptional multitasking, sharp attention to detail, and the ability to handle deadlines with discretion.

You will manage calendars, plan events, manage documents, and act as the first point of contact for visitors. This role emphasizes confidentiality and polished communication in a dynamic office setting.

Qualifications

• Minimum 4 years as an executive/personal assistant.
• Strong office management and organizational skills.
• Proficient calendar management for CEO scheduling.
• Excellent proofreading and written communication.
• Experience planning events with attention to detail.
• Proactive, deadline-oriented approach.
• Ability to maintain confidentiality.
• High level of data entry accuracy.
• Proficient with MS Office and Google Docs/Sheets.
• Front desk experience is a plus.

Responsibilities

• Manage CEO's calendar and scheduling; coordinate meeting logistics.
• Assist with event planning and logistics for internal and external events.
• Provide general administrative support and file management.
• Proofread documents to ensure accuracy and professionalism.
• Serve as first point of contact for visitors and clients.
• Maintain confidentiality with sensitive information.
• Prepare reports and presentations for executive decision-making.
• Ensure CEO is prepared for all appointments and meetings.
• Organize and track deliverables and projects.
• Support staff professionalism and collaboration.

Skills

Calendar management

Office organization

Proofreading

Event planning

Executive support

Confidentiality

Data entry accuracy

Communication skills

Front desk experience

Proactive thinking

Tools

Microsoft Office

Google Workspace

Job description

Zohorecruit is seeking a highly organized Executive Assistant to support the CEO in a fast-paced environment. The role requires exceptional multitasking, sharp attention to detail, and the ability to handle deadlines with discretion.

You will manage calendars, plan events, manage documents, and act as the first point of contact for visitors. This role emphasizes confidentiality and polished communication in a dynamic office setting.