Senior Executive Assistant | Calendar Maestro & Connector

ZoomInfo; Waltham (MA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid working model

Equity RSUs

Unlimited vacation

Job summary

ZoomInfo is seeking an experienced executive assistant to support our leadership team in a fast‑paced technology environment. You will manage complex calendars, coordinate travel, and ensure that meetings run smoothly with prepared materials and clear follow‑ups.

You’ll drive cross‑functional collaboration, plan team events, and help the leadership maintain focus on strategic priorities. The role requires discretion, proactive thinking, and excellent written communication to keep stakeholders

Qualifications

• 5+ years of experience providing executive support to senior leaders.
• Experience supporting executives at a software or technology company.
• Strong calendar management across multiple leaders, including complex scheduling, changing priorities, and travel.
• Highly organized with great attention to detail across multiple moving pieces.
• Experience helping run leadership meetings: agendas, prep, notes, and follow-through on action items.
• Strong written communication: clear, concise, no fluff.
• High degree of discretion; you’ll be trusted with sensitive information about the org, its people, and its strategy.
• Proactive and self-propelled with the ability to anticipate needs and plan ahead.

Responsibilities

• Executive support across the leadership team, managing calendars and travel logistics.
• Set up and coordinate leadership meetings, including agendas, prep, and follow-up.
• Coordinate internal and external meetings, ensuring materials are accessible and on track.
• Plan team events, offsites, and office gatherings to strengthen culture.
• Communicate clearly in writing and keep the broader org informed of decisions and updates.

Skills

Executive support

Calendar management

Event planning

Travel coordination

Written communication

Discretion

Cross-functional collaboration

Proactive mindset

Job description

ZoomInfo is seeking an experienced executive assistant to support our leadership team in a fast‑paced technology environment. You will manage complex calendars, coordinate travel, and ensure that meetings run smoothly with prepared materials and clear follow‑ups.

You’ll drive cross‑functional collaboration, plan team events, and help the leadership maintain focus on strategic priorities. The role requires discretion, proactive thinking, and excellent written communication to keep stakeholders