Executive Office & Secretarial Support Specialist

Cayuse Holdings; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Telemedicine

Dental & Vision

EAP

Life Insurance (Basic)

Voluntary Life & AD&D

401(k) with match

Paid Time Off

Job summary

Cayuse seeks an Office Management Secretarial Support Specialist to ensure smooth day-to-day operations, manage correspondence, schedules, and records, and support internal and external stakeholders.

The role emphasizes strong organization, attention to detail, and confidentiality with responsibilities from travel to document management. Onsite Washington, DC, with standard hours and cross-team collaboration.

Qualifications

• High school diploma with 3 years of office management experience or an associate degree with 2 years of experience.
• Active Secret clearance is required for this position.
• Knowledge of establishing travel arrangements via E2 Systems.
• U.S. Citizenship is required.
• Background checks may be required.

Responsibilities

• Answer telephone calls, greet visitors, and route inquiries to staff.
• Schedule and coordinate appointments and meetings; reserve conference rooms via ReserveIT.
• Manage files and records per disposition schedule and archive/dispose as required.
• Digitize, upload, and file documents using scanning equipment.
• Prepare and route a wide range of documents per Department standards.
• Download materials from Department systems and ensure proper storage and distribution.
• Send and retrieve materials via facsimile and track documentation.
• Deliver materials or coordinate pickup and distribution as needed.
• Copy, collate, and assemble documents for meetings and official activities.
• Prepare and submit Time and Attendance data using WEB TATEL.
• Prepare travel orders and arrange travel using E2 Solutions.
• Prepare travel, taxi, and reimbursement vouchers per regulations.
• Draft country clearance requests via myServices.
• Maintain SharePoint sites and update program office pages and directories.
• Finalize and deliver documentation for Principals on 7th floor.
• Monitor ALDAC cables via SMART system and route appropriately.
• Compile annual performance appraisals for Civil and Foreign Service staff.
• Order office supplies via myServices and coordinate pickup with Supply Coordinator.
• Provide logistical support for internal conferences and meetings.
• Prepare work orders for services and supplies and coordinate with GSO.
• Maintain office management calendar with updates for management.
• Prepare meeting briefs and record minutes for distribution.
• Develop and maintain SOPs for office administration.
• Update seating charts, organization charts, phone lists, and welcome books.
• Other duties as assigned.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Multitasking

Attention to detail

Independent work

Confidentiality

Education

High school diploma with three years of relevant office management experience

Two-year college degree in Office Management or Business Administration

Tools

MS Office

Word

Outlook

PowerPoint

Excel

Job description

Cayuse seeks an Office Management Secretarial Support Specialist to ensure smooth day-to-day operations, manage correspondence, schedules, and records, and support internal and external stakeholders.

The role emphasizes strong organization, attention to detail, and confidentiality with responsibilities from travel to document management. Onsite Washington, DC, with standard hours and cross-team collaboration.