Executive Office & Projects Coordinator

trinity global consulting; Waipahu (HI); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Medical, Dental & Vision Coverage

PTO + Paid Holidays

Disability & Life Insurance

401(k) Retirement Plan

Professional Training

Job summary

Trinity Global Consulting seeks a skilled staff officer to coordinate tasks, prepare briefings, and support executives. The role emphasizes organization, written communication, and cross‑office collaboration in a fast‑paced environment.

The candidate will manage records, assist with program planning, and ensure compliance with policies while supporting COOP/BCP initiatives and related operations at multiple levels.

Qualifications

• Bachelor’s degree or higher in business/management related field or at least 7 years of relevant experience.
• At least 7 years of relevant experience.
• Demonstrated experience with Microsoft Office Applications and the ability to independently develop material using these applications.
• Demonstrated experience performing general staff officer duties and information gathering.

Responsibilities

• Serve as primary action officer coordinating tasks and ensuring requirements are met.
• Support Business Executive, Staff Officers, and Leads for AOT duties.
• Coordinate COOP, BCP, space planning, and position management.
• Prepare reports and summaries from various sources under general directions.
• Assist admin staff with daily activities and staff management.
• Prepare action items and ensure implementation by Data Squads.
• Anticipate materials for meetings and briefings and inform lead officer.
• Review outgoing correspondence for policy alignment and resolve issues.
• Summarize incoming materials and coordinate with background offices.
• Review publications and directives and escalate important items.
• Advise administrative personnel on new procedures and gather info for conferences.
• Demonstrate strong coordination, writing, organization, and customer service.
• Extract and synthesize complex information for briefings and read-ahead materials.
• Engage in briefing, project management, strategic planning, and resource management.
• Communicate effectively and work cooperatively to meet timelines.
• Maintain ability to work independently under pressure.
• Understand COOP/BCP, DTS, records management, and visit/event coordination.
• Identify problems and resolve them; act as Information Officer for records management.

Skills

Coordination

Non-technical writing

Organization

Customer service

Briefing

Project management

Strategic planning

Independent work

Education

Bachelor’s degree in business/management or related field

7+ years relevant experience in lieu of degree

Tools

Microsoft Office

Job description

Trinity Global Consulting seeks a skilled staff officer to coordinate tasks, prepare briefings, and support executives. The role emphasizes organization, written communication, and cross‑office collaboration in a fast‑paced environment.

The candidate will manage records, assist with program planning, and ensure compliance with policies while supporting COOP/BCP initiatives and related operations at multiple levels.