Global Executive Office Specialist | Travel & Board Support

Orbis International

United States

Hybrid

USD 70,000 - 110,000

Full time

2 days ago

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Job summary

Orbis International seeks a proactive Special Assistant to join the Executive Office. You will work closely with the CEO, Chief of Staff, and ELT to manage complex calendars, prepare briefings, and coordinate multi‑country itineraries.

This fast‑paced role blends strategic insight with hands‑on execution, offering exposure to governance, programs, and external partnerships. The ideal candidate is highly organized, adaptable across time zones, and eager to learn how a global NGO operates at the

Qualifications

Typically 3–5 years of relevant professional experience.
Experience in an executive office, international NGO, consulting, government, foundation, global health organization, project or program management is helpful but not required.
Excellent written communication, editing, synthesis, and note-taking skills.
Ability to distill complex discussions into clear actions and concise materials.

Responsibilities

Manage the CEO's complex global calendar as a strategic tool and coordinate with ELT members and Board commitments.
Prepare briefing materials, talking points, and correspondence for CEO communications.
Coordinate ELT meetings, board engagements, and cross-functional follow-through across time zones.
Support travel planning, program visits, and executive office logistics with attention to priorities and confidentiality.
Develop and maintain systems for scheduling, briefings, and follow-through across Orbis International.