Executive Operations Coordinator for Senior Leadership

TCWGlobal; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

TCWGlobal is seeking an Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management. The role manages complex calendars, meetings, and travel, while maintaining confidentiality in a fast-paced environment.

The ideal candidate will be detail-oriented, proactive, and able to anticipate needs, coordinating with cross-functional teams and external partners to ensure seamless operations for the CBO and executives.

Qualifications

• Experience supporting executives or senior leadership teams.
• Strong calendar and meeting management skills.
• Experience coordinating domestic and international travel.
• Excellent organization, attention to detail, and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management.

Responsibilities

• Manage complex calendars and coordinate high-priority internal and external meetings.
• Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.
• Anticipate scheduling conflicts and proactively resolve issues.
• Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.
• Track action items, deadlines, and follow-ups for leadership activities.
• Maintain organized meeting materials and documentation in SharePoint.
• Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.
• Support executive meetings, off-sites, workshops, partner engagements, and business dinners.
• Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.
• Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Problem-solving

Discretion

Tools

SharePoint

MS Office

Job description

TCWGlobal is seeking an Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management. The role manages complex calendars, meetings, and travel, while maintaining confidentiality in a fast-paced environment.

The ideal candidate will be detail-oriented, proactive, and able to anticipate needs, coordinating with cross-functional teams and external partners to ensure seamless operations for the CBO and executives.