Executive Operations Coordinator

TCWGlobal; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

TCWGlobal is seeking an Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management. The role manages complex calendars, meetings, and travel, while maintaining confidentiality in a fast-paced environment.

The ideal candidate will be detail-oriented, proactive, and able to anticipate needs, coordinating with cross-functional teams and external partners to ensure seamless operations for the CBO and executives.

Qualifications

• Experience supporting executives or senior leadership teams.
• Strong calendar and meeting management skills.
• Experience coordinating domestic and international travel.
• Excellent organization, attention to detail, and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and stakeholder management.

Responsibilities

• Manage complex calendars and coordinate high-priority internal and external meetings.
• Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.
• Anticipate scheduling conflicts and proactively resolve issues.
• Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.
• Track action items, deadlines, and follow-ups for leadership activities.
• Maintain organized meeting materials and documentation in SharePoint.
• Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.
• Support executive meetings, off-sites, workshops, partner engagements, and business dinners.
• Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.
• Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Communication

Problem-solving

Discretion

Tools

SharePoint

MS Office

Job description

Executive Operations Coordinator – Business Development

W2 Contract 1 year

We are seeking a highly organized and proactive Executive Operations Coordinator to support senior leaders across Business Development, Alliance Management, and Program Management, with additional support for the Chief Business Officer (CBO) as needed.

This role will coordinate complex calendars, executive meetings, travel, strategic partner engagements, and team operations. The ideal candidate is detail-oriented, comfortable working with senior leadership, and able to anticipate needs and manage changing priorities in a fast-paced environment.

Key Responsibilities

• Manage complex calendars and coordinate high-priority internal and external meetings.
• Schedule meetings involving senior leaders, cross-functional teams, and strategic partners.
• Anticipate scheduling conflicts and proactively resolve issues.
• Coordinate meeting logistics, materials, virtual links, rooms, and attendee communications.
• Track action items, deadlines, and follow-ups for leadership activities.
• Maintain organized meeting materials and documentation in SharePoint.
• Coordinate domestic and international travel for the CBO and leadership team, including detailed itineraries and expense reporting.
• Support executive meetings, off-sites, workshops, partner engagements, and business dinners.
• Coordinate catering, AV, visitor access, meeting rooms, and other event logistics.
• Partner closely with executive assistants, senior leaders, and cross-functional stakeholders.

Qualifications

• Experience supporting executives or senior leadership teams.
• Strong experience with complex calendar and meeting management.
• Experience coordinating domestic and international travel.
• Exceptional organization, attention to detail, and follow-through.
• Ability to manage multiple priorities and rapidly changing schedules.
• Strong communication and stakeholder management skills.
• Proactive problem-solving skills and ability to work independently.
• High level of professionalism, discretion, and confidentiality.
• Comfortable working in a fast-paced, senior leadership environment.
• Proficiency with Microsoft Office and SharePoint or similar tools.

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.