Executive Office & Personal Assistant to CEO

ADVATIX - Advanced Supply Chain and Logistics; New York (NY); Hybrid; USD 85,000 - 115,000; Full time

Job summary

ADVATIX - Advanced Supply Chain and Logistics in New York City is seeking an Office Manager and Personal Assistant to the CEO to ensure smooth day-to-day office operations while providing high-level executive support.

This role splits ~40% office operations and 60% executive support, including calendar management, travel coordination, and confidential communications, in a fast-paced tech environment. Hybrid work setup with compensation of $85,000–$115,000 per year.

Qualifications

• Minimum 3 to 7 years of experience in Office Manager, Executive Assistant, Personal Assistant, or similar administrative role.
• Demonstrated track record of directly supporting C-suite executives.
• Broad administrative experience across calendar management, travel operations, office administration, meeting support, and executive communications.
• Experience handling confidential and sensitive information with discretion.

Responsibilities

• Manage day-to-day office operations to maintain a productive, organized, and welcoming workplace.
• Oversee relationships with office vendors and service providers; coordinate onboarding logistics for new employees.
• Support CEO by managing complex calendar, travel itineraries, correspondence, and meeting materials.
• Attend executive meetings to take minutes and track follow-up actions; handle expenses and approvals.

Skills

Organization

Time-management

Written and verbal communication

Discretion

Proactivity

Responsiveness

Confidentiality

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Slack

Zoom

Job description

ADVATIX - Advanced Supply Chain and Logistics in New York City is seeking an Office Manager and Personal Assistant to the CEO to ensure smooth day-to-day office operations while providing high-level executive support.

This role splits ~40% office operations and 60% executive support, including calendar management, travel coordination, and confidential communications, in a fast-paced tech environment. Hybrid work setup with compensation of $85,000–$115,000 per year.