Executive Operations Architect for the CEO Office

Saab, Inc.; Town of De Witt (NY); On-site; USD 116,000 - 151,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with employer contributions

Paid time off

Holidays

Tuition assistance

Stock purchase plan

Disability coverage

Job summary

Saab, Inc. is seeking an Executive Operations Lead for the office of the CEO to drive an effective operating rhythm and support senior leadership. This role blends executive support with leadership team operations, meeting planning, and special projects.

You will manage complex calendars, travel, expenses, and executive prep while anticipating needs and advancing key initiatives with discretion in a fast-paced environment. Strong judgment and communications are essential.

Qualifications

• 7+ years supporting C-Suite executives in a high growth tech environment.
• Self-sufficient and proactive; able to navigate ambiguity with minimal oversight.
• Demonstrated ability to leverage tools to improve operations and communications.

Responsibilities

• Own and evolve the CEO’s operational rhythm in partnership with the Chief of Staff.
• Develop and maintain understanding of efficiency tools like SharePoint, co-pilot, Power BI and coordinate IT utilization.
• Coordinate executive communications including collection, consolidation, version control and final assembly of materials.
• Track priorities with leadership to drive deliverables and flag issues before they escalate.
• Prepare and oversee executive meeting materials, briefs and readouts.
• Coordinate domestic and international travel; manage expenses and contracts.
• Support leadership forums and company events to ensure they are well-prepared and actionable.
• Coordinate interview processes for executive leadership roles.
• Manage executive-level consultants including MNM process, NDAs, etc.
• Advance key initiatives autonomously with sound judgment.

Skills

Executive support

Calendar management

Travel coordination

Problem solving

Analytical thinking

Written & verbal communication

Discretion

Cross-functional leadership

Tools

SharePoint

Co-pilot

Power BI

Microsoft Outlook

Teams

PowerPoint

Word

Excel

Job description

Saab, Inc. is seeking an Executive Operations Lead for the office of the CEO to drive an effective operating rhythm and support senior leadership. This role blends executive support with leadership team operations, meeting planning, and special projects.

You will manage complex calendars, travel, expenses, and executive prep while anticipating needs and advancing key initiatives with discretion in a fast-paced environment. Strong judgment and communications are essential.