Executive Office Operations & Culture Lead

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 95,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HSA contribution

401(k) plan

Student loan repayment assistance

PTO package

Sabbatical after 5 years

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Office Operations Manager for our New York office. The role blends office management, facilities coordination, executive support, and team operations to create a seamless employee experience.

The candidate will balance strategic initiatives with day-to-day responsibilities, with hours typically 8:30am–5:30pm and some after-hours flexibility. The ideal candidate is proactive, highly organized, and comfortable leading initiatives across

Qualifications

• 8+ years in administrative, executive support, operations, or office management.
• Bachelor's degree or equivalent professional experience.
• Experience in professional services, consulting, nonprofit, or corporate environments preferred.
• Strong facilities, vendor management, project coordination, and executive support experience.
• Excellent written and verbal communication; highly organized and proactive.

Responsibilities

• Oversee day-to-day office operations, facilities management, vendor relationships, security protocols, space planning, and logistics for a 90+ person office.
• Supervise the receptionist and ensure exceptional experience for employees, visitors, and external partners.
• Provide executive support to the Office Head, including calendar management, travel coordination, expense reporting, meeting logistics, and projects.
• Partner with leadership, HR, and admin teams on office communications, events, and culture-building initiatives.
• Manage office projects, vendor contracts, facilities improvements, moves, and operational processes.
• Support reporting, dashboards, CRM updates, office planning, and special projects to enhance effectiveness.

Skills

Executive support

Vendor management

Project coordination

Communication

Organizational skills

Education

Bachelor's degree

Tools

CRM software

Office suite

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Office Operations Manager for our New York office. The role blends office management, facilities coordination, executive support, and team operations to create a seamless employee experience.

The candidate will balance strategic initiatives with day-to-day responsibilities, with hours typically 8:30am–5:30pm and some after-hours flexibility. The ideal candidate is proactive, highly organized, and comfortable leading initiatives across