Office Operations Manager

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 95,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

HSA contribution

401(k) plan

Student loan repayment assistance

PTO package

Sabbatical after 5 years

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Office Operations Manager for our New York office. The role blends office management, facilities coordination, executive support, and team operations to create a seamless employee experience.

The candidate will balance strategic initiatives with day-to-day responsibilities, with hours typically 8:30am–5:30pm and some after-hours flexibility. The ideal candidate is proactive, highly organized, and comfortable leading initiatives across

Qualifications

• 8+ years in administrative, executive support, operations, or office management.
• Bachelor's degree or equivalent professional experience.
• Experience in professional services, consulting, nonprofit, or corporate environments preferred.
• Strong facilities, vendor management, project coordination, and executive support experience.
• Excellent written and verbal communication; highly organized and proactive.

Responsibilities

• Oversee day-to-day office operations, facilities management, vendor relationships, security protocols, space planning, and logistics for a 90+ person office.
• Supervise the receptionist and ensure exceptional experience for employees, visitors, and external partners.
• Provide executive support to the Office Head, including calendar management, travel coordination, expense reporting, meeting logistics, and projects.
• Partner with leadership, HR, and admin teams on office communications, events, and culture-building initiatives.
• Manage office projects, vendor contracts, facilities improvements, moves, and operational processes.
• Support reporting, dashboards, CRM updates, office planning, and special projects to enhance effectiveness.

Skills

Executive support

Vendor management

Project coordination

Communication

Organizational skills

Education

Bachelor's degree

Tools

CRM software

Office suite

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client is seeking an experienced Office Operations Manager to oversee workplace operations for a dynamic New York office while serving as a key administrative partner to the Office Head. This highly visible role blends office management, facilities coordination, executive support, and team operations, making it an excellent opportunity for someone who enjoys taking ownership, building relationships, and creating a seamless employee experience. The ideal candidate is proactive, highly organized, and comfortable balancing strategic office initiatives with day-to-day operational responsibilities. Hours are generally 8:30am-5:30pm, with occasional flexibility required for after-hours facilities matters or office-related emergencies, and the role requires a strong in-office presence based on business needs and key office events.

Key Responsibilities:

• Oversee day-to-day office operations, facilities management, vendor relationships, security protocols, space planning, and workplace logistics for a 90+ person office
• Supervise the receptionist while ensuring an exceptional experience for employees, visitors, and external partners
• Provide executive support to the Office Head, including calendar management, travel coordination, expense reporting, meeting logistics, and administrative projects
• Partner with leadership, HR, and administrative teams on office communications, celebrations, employee events, offsites, and culture-building initiatives
• Manage office projects, vendor contracts, facilities improvements, office moves, and operational processes while maintaining strong workplace standards
• Support reporting, dashboards, CRM updates, office planning, and special projects that enhance office effectiveness and employee engagement

Qualifications:

• 8+ years of administrative, executive support, operations, or office management experience, including at least 3 years in an office management capacity
• Bachelor's degree or equivalent professional experience required
• Experience within professional services, consulting, nonprofit, or corporate environments preferred
• Strong facilities, vendor management, project coordination, and executive support experience
• Exceptional written and verbal communication skills with the ability to interact effectively across all organizational levels
• Highly organized, adaptable professional with strong judgment, attention to detail, and a proactive, solutions-oriented mindset

Compensation/Benefits:

Up to $95K-$100K base salary

• Comprehensive medical, dental, vision, HSA, and employee wellness benefits
• 401(k) plan
• Student loan repayment assistance program
• PTO package
• One-month sabbatical after five years of employment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)