Executive Office Manager – Hybrid Chicago

Nasdaq; Chicago (IL); Hybrid; USD 66,000 - 112,000; Full time

Benefits offered by this job

401(k) with 6% employer match

Employee Stock Purchase Program

Health insurance

Generous paid time off

Hybrid work model

Parental leave

Job summary

Nasdaq's Chicago office is seeking an Office Manager to support executives and oversee daily operations. You will coordinate calendars, meetings, travel, and communications, ensuring a professional, welcoming environment for staff and visitors.

The role requires strong organization, proactive collaboration, and experience in administrative or office management roles. A hybrid work model is offered, with in-office presence required several days a week.

Qualifications

• Bachelor's degree in business administration, communications, or related field, or equivalent experience.
• 1+ years in administrative/office management/executive support roles.
• Strong organizational and time management with multi-tasking ability.
• Clear communicator with professional interpersonal skills across all levels.
• Proficiency in business software including MS Office, scheduling platforms, and procurement/expense systems.

Responsibilities

• Provide direct administrative support to multiple executives: manage calendars, meetings, travel, and communications.
• Oversee day-to-day office operations: supplies, facilities, and vendors.
• Greet and assist guests, clients, and employees, in person and by phone.
• Guide and support a team of administrative professionals for consistent delivery.
• Maintain confidential records, filings, meeting notes, and executive correspondence.

Skills

Calendar management

Executive support

Office operations

Vendor coordination

Communication

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Scheduling platforms

Expense systems

Job description

Nasdaq's Chicago office is seeking an Office Manager to support executives and oversee daily operations. You will coordinate calendars, meetings, travel, and communications, ensuring a professional, welcoming environment for staff and visitors.

The role requires strong organization, proactive collaboration, and experience in administrative or office management roles. A hybrid work model is offered, with in-office presence required several days a week.