Senior Executive Assistant to C-Suite | Hybrid, Chicago

Mars; Chicago (IL); Hybrid; USD 45,000 - 61,000; Full time

Job summary

Mars is seeking an experienced Executive Assistant in Chicago, IL, offering hybrid work arrangements. The role supports senior executives by managing calendars, communications, meetings, travel, and projects in a fast-paced environment.

Strong organizational, problem-solving, and negotiation skills are valued, with high standards for confidentiality and professional conduct. The successful candidate will coordinate domestic and international travel, prepare reports and presentations, and help

Qualifications

• Bachelor's degree in business administration, communications, or related field.
• At least 5 years of experience in an executive assistant or administrative role.

Responsibilities

• Manage calendars by scheduling internal and external meetings, appointments, and travel arrangements.
• Interface with leadership, internal staff, clients, and key stakeholders to coordinate communications.
• Prepare and edit correspondence, reports, and presentations as needed.
• Arrange domestic and international travel, meetings, conferences, and catering.
• Attend meetings, take notes, and track action items; assist with or lead projects as directed.
• Manage budgets and expenses; process reimbursements and ensure policy adherence.

Skills

Communication

Problem solving

Attention to detail

Time management

MS Office

Interpersonal skills

Confidential handling

Stakeholder management

Meeting coordination

Education

Bachelor's degree in business administration, communications, or related field

Tools

MS Word

MS Excel

PowerPoint

Outlook

MS Teams

Job description

Mars is seeking an experienced Executive Assistant in Chicago, IL, offering hybrid work arrangements. The role supports senior executives by managing calendars, communications, meetings, travel, and projects in a fast-paced environment.

Strong organizational, problem-solving, and negotiation skills are valued, with high standards for confidentiality and professional conduct. The successful candidate will coordinate domestic and international travel, prepare reports and presentations, and help