Hybrid Office Manager & Executive Support Lead

EXCH The NASDAQ Stock Market LLC; Chicago (IL); Hybride; USD 66 000 - 112 000; Plein temps

Avantages offerts par ce poste

401(k) with 6% employer match

Employee Stock Purchase Program with 參

Health insurance

Paid time off

Hybrid home/office schedule

Résumé du poste

Nasdaq, Inc. in Chicago seeks an organized Office Manager to support executives, coordinate day-to-day operations, and welcome guests in a fast-paced, professional environment. You will manage calendars, travel, communications, and prepare presentations.

This role offers hybrid work with in-office days, growth opportunities, and a collaborative team. Strong organizational skills and clear communication are essential to maintain accurate records and confidential information.

Qualifications

• Bachelor's degree in business administration, communications, or related field, or equivalent practical experience.
• 1+ years of experience in an administrative, office management, or executive support role.
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Clear communicator with professional interpersonal skills across all levels of the organization.
• Proficiency in business software and systems, including tools such as Microsoft Office Suite, scheduling platforms, and expense or procurement systems.

Responsabilités

• Provide direct administrative support to multiple executives, managing calendars, scheduling meetings, coordinating travel, and preparing communications and presentations.
• Oversee day-to-day office operations, including managing supplies inventory, liaising with facilities and vendors, and ensuring a well-functioning workplace.
• Greet and assist guests, clients, and employees — in person and by phone — ensuring a professional and welcoming experience.
• Guide and support a team of administrative professionals to ensure consistent, efficient, and high-quality delivery across the function.
• Maintain accurate records and confidential information, including filing systems, meeting notes, and executive correspondence, with a high degree of discretion.

Connaissances

Strong organizational and time mgmt

Clear communicator

Cross-functional collaboration

Proactive mindset

Formation

Bachelor's degree in business administration or related field

Outils

Microsoft Office Suite

Scheduling platforms

Expense/procurement systems

Description du poste

Nasdaq, Inc. in Chicago seeks an organized Office Manager to support executives, coordinate day-to-day operations, and welcome guests in a fast-paced, professional environment. You will manage calendars, travel, communications, and prepare presentations.

This role offers hybrid work with in-office days, growth opportunities, and a collaborative team. Strong organizational skills and clear communication are essential to maintain accurate records and confidential information.