Senior Executive Assistant - Hybrid, Calendar & Travel

Gainor Staffing; Chicago (IL); Hybrid; USD 120,000 - 130,000; Full time

Job summary

A prominent communications firm in Downtown Chicago is seeking an experienced Executive Assistant to support a senior executive. The role involves managing complex calendars, coordinating travel, and preparing meeting materials. Ideal candidates will have a bachelor's degree and over 5 years of experience in supporting executives, with strong organizational and communication skills. This position offers a salary range of $120,000 – 130,000 annually and follows a hybrid work model.

Qualifications

• 5+ years of experience supporting senior executives in consulting, communications, or professional services.
• Highly organized and tech-savvy with proficiency in Microsoft Office.
• Known for discretion, confidentiality, and proactive problem-solving.

Responsibilities

• Manage complex calendars and schedule meetings.
• Coordinate travel arrangements, including flights and accommodations.
• Prepare agendas and materials for meetings.
• Track and process expenses accurately.
• Draft and edit documents and presentations.
• Monitor emails and calls for timely responses.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Proficiency in Microsoft Office Suite

Education

Bachelor's degree

Job description

A prominent communications firm in Downtown Chicago is seeking an experienced Executive Assistant to support a senior executive. The role involves managing complex calendars, coordinating travel, and preparing meeting materials. Ideal candidates will have a bachelor's degree and over 5 years of experience in supporting executives, with strong organizational and communication skills. This position offers a salary range of $120,000 – 130,000 annually and follows a hybrid work model.