Hybrid Office Coordinator & Executive Support Lead

Willdan Group; Schaumburg (IL); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Willdan Group is seeking an Office Coordinator to provide administrative, technical, and executive support. This hybrid role in Illinois focuses on keeping information flowing among internal and external stakeholders across multiple business units.

The position requires at least five years of experience and strong MS Office skills. You will partner with administrative managers, support finance and compliance functions, coordinate events, and help manage access to the office and service awards.

Qualifications

• Minimum of five years of work experience as an Administrative Assistant or coordinator.
• Proficiency in MS Office applications: Excel, Word, Outlook.
• Ability to prioritize multiple projects and deliver high-quality results.
• Strong organizational and analytical skills; detail oriented.

Responsibilities

• Gather, track, and report on expenses using finance system.
• Assist Administrative Manager with monthly expense reports for leadership.
• Coordinate with brokers for Certificates of Insurance and bonds.
• Plan and manage company events and service awards.
• Support business development activities and office communications.
• Act as liaison with compliance and facilities teams.

Skills

Organizational skills

Communication

Multitasking

Leadership potential

Problem-solving

Tools

MS Excel

MS Word

MS Outlook

MS Office Suite

Job description

Willdan Group is seeking an Office Coordinator to provide administrative, technical, and executive support. This hybrid role in Illinois focuses on keeping information flowing among internal and external stakeholders across multiple business units.

The position requires at least five years of experience and strong MS Office skills. You will partner with administrative managers, support finance and compliance functions, coordinate events, and help manage access to the office and service awards.