Office Manager

Nasdaq; Chicago (IL); Hybrid; USD 66,000 - 112,000; Full time

Benefits offered by this job

401(k) with 6% employer match

Employee Stock Purchase Program

Health insurance

Generous paid time off

Hybrid work model

Parental leave

Job summary

Nasdaq's Chicago office is seeking an Office Manager to support executives and oversee daily operations. You will coordinate calendars, meetings, travel, and communications, ensuring a professional, welcoming environment for staff and visitors.

The role requires strong organization, proactive collaboration, and experience in administrative or office management roles. A hybrid work model is offered, with in-office presence required several days a week.

Qualifications

• Bachelor's degree in business administration, communications, or related field, or equivalent experience.
• 1+ years in administrative/office management/executive support roles.
• Strong organizational and time management with multi-tasking ability.
• Clear communicator with professional interpersonal skills across all levels.
• Proficiency in business software including MS Office, scheduling platforms, and procurement/expense systems.

Responsibilities

• Provide direct administrative support to multiple executives: manage calendars, meetings, travel, and communications.
• Oversee day-to-day office operations: supplies, facilities, and vendors.
• Greet and assist guests, clients, and employees, in person and by phone.
• Guide and support a team of administrative professionals for consistent delivery.
• Maintain confidential records, filings, meeting notes, and executive correspondence.

Skills

Calendar management

Executive support

Office operations

Vendor coordination

Communication

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Scheduling platforms

Expense systems

Job description

As an Office Manager, you'll play a critical role in keeping Nasdaq's Chicago office running smoothly - supporting executives, coordinating office operations, and creating a welcoming, well-organized environment for employees and visitors alike. You'll thrive in this position if you're highly organized, proactive, and a natural collaborator who takes pride in delivering seamless support in a fast-paced, professional environment.

Key Responsibilities

• Provide direct administrative support to multiple executives, managing calendars, scheduling meetings, coordinating travel, and preparing communications and presentations.
• Oversee day-to-day office operations, including managing supplies inventory, liaising with facilities and vendors, and ensuring a well-functioning workplace.
• Greet and assist guests, clients, and employees - in person and by phone - ensuring a professional and welcoming experience.
• Guide and support a team of administrative professionals to ensure consistent, efficient, and high-quality delivery across the function.
• Maintain accurate records and confidential information, including filing systems, meeting notes, and executive correspondence, with a high degree of discretion.

Required Qualifications

• Bachelor's degree in business administration, communications, or a related field, or equivalent practical experience.
• 1+ years of experience in an administrative, office management, or executive support role.
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Clear communicator with professional interpersonal skills and the ability to work effectively across all levels of the organization.
• Proficiency in business software and systems, including tools such as Microsoft Office Suite, scheduling platforms, and expense or procurement systems.

Preferred Qualifications

• Experience supporting senior executives or managing a team of administrative professionals.
• Familiarity with facilities coordination or vendor management.
• Experience in a global, matrixed organization.

This position will be located in Chicago and offers the opportunity for a hybrid work environment at least 3 days a week in-office, subject to change, providing flexibility and accessibility for qualified candidates.

Come as You Are Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities. We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated. We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.

What We Offer

We're proud to offer a competitive rewards package that is meaningful, recognizes the unique needs of our employees and their families and incentivizes employees for their contribution to Nasdaq's overall success.

The base pay range for this role is $66,000 - $112,000.

In addition to base salary, Nasdaq provides a generous annual bonus/commission (short-term incentive), and equity (long-term incentive), comprehensive benefits, and opportunity for growth.

Exact compensation may vary based on several job-related factors that are unique to each candidate, including but not limited to: skill set, experience, education/training, business needs and market demands.

• Secure Wealth: 401(k) program with 6% employer match, Employee Stock Purchase Program with 15% discount, Student loan repayment program up to $10k, Company paid life and disability plans, Generous paid time off
• Prioritize Health: Comprehensive medical, dental and vision coverage, Health spending account with employer contribution, Paid flex days to support mental wellbeing, Gym membership discounts
• Care for Family: Hybrid home/office schedule (for most positions), Paid parental leave, Fertility benefits, Paid bereavement leave
• Connect with Community: Company gift matching program, Employee resource groups, Paid volunteer days
• Grow Career: Education Assistance Program, Robust job skills training and Professional development opportunities

For more information, visit Nasdaq Benefits & Rewards Career page.

At Nasdaq, we're proud to be the engine behind the world's capital markets. But we don't stop there. We build the technology that drives transparency, trust, and access - helping economies grow and people thrive. Our purpose is to advance economic progress for all. Whether you're a client, a colleague, or part of our broader community, we're here to move markets - and possibilities - forward. Join our Talent Community to stay in the loop on upcoming roles, events, and new opportunities across Nasdaq.

Our hybrid work model, NasdaqBlend, gives you flexibility to do your best work - whether that's from home, in the office, or a mix of both. Check the job listing or reach out to our team for role-specific details.

We're a global team of over 8,500 innovators across 38 countries, united by a shared purpose: advancing economic progress for all.

It's not just what we do - it's how we do it, together.

Want a deeper look into our culture? Explore our Culture Book.

We support your success through You&Q, our total rewards program that covers every dimension of life - from building wealth and growing your career to prioritizing well-being and family care.

Join the Team Advancing Economic Progress for All.