Executive Office Coordinator — Onsite in Herndon (Temp-to-Perm)

Beacon Hill Staffing Group, LLC; Herndon (VA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Free parking

Job summary

Beacon Hill Staffing Group, LLC in Herndon, VA is seeking an Executive Office Coordinator for a temporary-to-permanent role within a technology and defense organization. The position focuses on managing daily office operations, coordinating facilities, vendors, and employee events.

You will support the CEO with calendar management, travel coordination, and correspondence; prepare executive materials, review travel and expense reports, and handle confidential information.

Qualifications

• 3+ years of Office Manager, Executive Assistant, Administrative Assistant, or related experience
• Strong Microsoft Office skills, including Outlook, Word, Excel, and PowerPoint
• Experience supporting executives or senior leadership required
• Associate's or Bachelor's degree preferred

Responsibilities

• Oversee daily office operations, facilities, vendors, supplies, and shared spaces to maintain an organized and professional office environment
• Serve as the primary point of contact for office-related needs while supporting employee engagement events and company meetings
• Review and process employee travel and expense reports, ensuring accuracy, compliance, and timely reimbursement
• Provide high-level administrative support to the CEO, including calendar management, travel coordination, meeting scheduling, and correspondence
• Prepare presentations, reports, board materials, and other executive documentation
• Handle confidential information with discretion and support licensing documentation, compliance-related paperwork, and special projects

Skills

Executive support

Office management

Administrative support

Outlook

Calendar management

Education

Associate's degree

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

Beacon Hill Staffing Group, LLC in Herndon, VA is seeking an Executive Office Coordinator for a temporary-to-permanent role within a technology and defense organization. The position focuses on managing daily office operations, coordinating facilities, vendors, and employee events.

You will support the CEO with calendar management, travel coordination, and correspondence; prepare executive materials, review travel and expense reports, and handle confidential information.